Administration Assistant
3 weeks ago
**Job Title: Administrative Executive**
**Job Summary**:
**Responsibilities**:
- **Office Administration**:
- Manage office supplies inventory and place orders as necessary.
- Maintain office equipment and arrange for repairs when needed.
- Ensure the smooth functioning of office operations by coordinating administrative support services.
- **Calendar Management**:
- Schedule and coordinate meetings, appointments, and travel arrangements for executives.
- Maintain and update calendars to ensure accuracy and efficiency in scheduling.
- **Communication Management**:
- Answer and direct phone calls to appropriate parties.
- Draft and edit documents, letters, memos, and reports as needed.
- **Data Management**:
- Organize and maintain electronic and hard copy filing systems.
- Manage databases and input data accurately and efficiently.
- Prepare and analyze reports as required.
- **Event Coordination**:
- Assist in planning and coordinating company events, meetings, and conferences.
- Arrange logistics such as venue bookings, catering, and audiovisual equipment.
- **Customer Service**:
- Provide exceptional customer service to clients, visitors, and employees.
- Address inquiries and resolve issues promptly and professionally.
- **Support to Management**:
- Assist senior management with administrative tasks as assigned.
- Prepare presentations, reports, and other documents for management review.
**Requirements**:
- Bachelor's degree in Business Administration or related field preferred.
- Proven experience as an Administrative Assistant, Administrative Executive, or similar role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Strong verbal and written communication skills.
- Ability to maintain confidentiality and exercise discretion.
- Detail-oriented with a high degree of accuracy.
- Ability to work effectively in a team environment and independently.
- Flexibility and adaptability to handle changing priorities and deadlines.
**Preferred Qualifications**:
- Experience with office management software and tools.
- Previous experience in event planning or project management.
- Knowledge of basic accounting principles.
- Familiarity with HR processes and procedures.
**Job Types**: Full-time, Permanent
Pay: ₹15,000.00 - ₹20,000.00 per month
**Benefits**:
- Provident Fund
Schedule:
- Day shift
- Monday to Friday
Supplemental pay types:
- Performance bonus
- Yearly bonus
**Experience**:
- total work: 3 years (preferred)
- Admin: 3 years (preferred)
Work Location: In person
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