Executive admin
4 weeks ago
**Executive Admin-Job Description**
**_
Admin - Purchases & Maintenance _**
Managing Visitor Management security and Employee Ids.
Facility Sanitation and Cleanliness, Pest control, AMC
Parking management
Making gate passes
Physical inventory of Housekeeping and pantry consumables and crockery
Leaves and Attendance Management, Employee Data base
Organizing Conference, Business Meetings, external Visits, Town halls, Family Visit, Process inauguration, Annual bashes and ensures proper set up of arrangements
Provide guidelines to security staff to handle various securities related matter and instruct them accordingly
General Maintenance of office equipment like AC, UPS, Invertor & Generator, Schedule preventive Maintenance of CCTV, Access control & Biomatrix
Dealing with Telecom companies like Airtel Vodafone etc for phone & internet service
Mock Drills are conducted to make employees aware and get equipped to handle crisis/panic situation
Regularly check that fire exits are clear for use, and alarms, extinguishers and other safety equipment are fully operational, and report any problems.
***Dealing with different Vendors for new quotations.
Getting Purchase order done
Arranging events like Airtel Marathon, Diwali Party, New Year party, outstation and local trips, monthly B’day Bash, Sports events, Social causes & other welfare activities
**Travel**
Taking Care of Domestic, International travel request for Employees.
Visa requirements for the major countries
Making forex available for employee travelling abroad, Insurance & Hotel booking as per the company policy.
Providing cost comparison by getting price from Travel agent, online travel portals like Google flight,
Makemytrip, yatra etc. Taking Care of foreign delegates as per the project requirement with
facility management including Housekeeping, Security and Administration Staff.
Co-ordinate with finance regarding the vendor’s payment and travel settlement.
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