Finance & Administrative Officer - Patna Bihar

5 months ago

New Delhi, India Jhpiego Full time

Overview:
Jhpiego is a nonprofit global health leader and Johns Hopkins University affiliate that is saving lives, improving health and transforming futures. We partner with governments, health experts and local communities to build the skills and systems that guarantee a healthier future for women and families. Jhpiego translates the best science and practice into moments of care that can mean the difference between life and death for women and families. The moment a woman gives birth; the moment a midwife helps a newborn to breath. Through our partnerships, we are revolutionizing health care for the world’s most disadvantaged and vulnerable people.

In India, Jhpiego works across various states in close collaboration with national and state governments, providing technical assistance in the areas of family planning, maternal and child health, strengthening human resources for health, and non-communicable diseases. These programs are funded by USAID, Takeda Pharmaceutical Company Limited, UNICEF, World Health Organization, University of Manitoba, Bill & Melinda Gates Foundation, Children’s Investment Fund Foundation (CIFF), MSD for Mothers and others.

Jhpiego is hiring for the position of Finance and Administrative Officer based at Guwahati. The F&A Officer will work with the staff based at relevant areas in North East and India Country Office (ICO) to assist in the implementation of activities and support general office administration functions. The position will report to the Director, Finance and Administration Operations in handling financial transactions including budgeting, tracking financial transactions, payments, bank reconciliations, verifying bills and updating QuickBooks and related activities with administrative oversight by the Program Director ,State Team Leader and State Program Manager.

**Responsibilities**:
**Finance**:

- Manage routine financial operations with particular emphasis on handling accounts payable, preparing and submitting monthly financial reports at the state level. Provide day-to-day financial and administrative support to staff
- Examine and process financial documents such as invoices and vouchers and other documents such as purchase orders to ensure the completeness, accuracy, and validity of financial data.
- Accurately allocate codes, track, and timely process vendor and consultant invoices, and staff expense reports for payments.
- Reconcile and monitor travel expense reports and project expenses as per rules of the organizations.
- Manage petty cash as per Jhpiego policy.
- Monitor and reconcile travel expenses and project expenses to individual advances.
- Coordinate with finance staff at ICO to disburse funds from the Jhpiego bank account in accordance with Jhpiego’ s Financial Management Guidelines.
- Maintain proper documentation of all financial transactions and filing of accounting documents and maintain accounting records compatible with standard accounting practice of Jhpiego and Donor Guidelines.
- Examine and process financial documents such as invoices and vouchers and other documents such as purchase orders, short term contracts to ensure completeness, accuracy, and validity of financial data.
- Assist with external/ internal audits and financial reviews by the donors.
- Maintain and administer an inventory system of Jhpiego’s office equipment, materials and supplies.
- Ensure effective performance of a broad range of financial functions having project-wide implications.

**Administration & Procurement**
- Develop and maintain vendor database and share with the Supervisor.
- Manage large events and workshops in consultation with the Programs teams.
- Follow Procurement Procedures as per Jhpiego India Procurement Policy.
- Provide support to the supervisor and senior management for managing visitors’ itinerary and providing smooth and efficient services.

Required Qualifications:

- Bachelors/ Masters in Commerce/ Financial Management or equivalent qualification. CA/ ICWA/ MBA (Finance) would be given preference.
- At least 5 years of experience in Finance and Accounts preferably with an international NGO in a multi-donor environment.
- Demonstrated experience of managing Finance & Administrative functions in the field
- Experience in operating accounting software, good knowledge of QuickBooks preferred.

Preferred Qualifications:

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