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Budget & Finance Assistant

4 months ago

New Delhi, India World Health Organization Full time

**Grade***: G4

**Contractual Arrangement***: Fixed-term appointment

**Contract Duration (Years, Months, Days)***: Two years

**Job Posting***: May 5, 2023, 3:21:18 AM

**Closing Date***: May 25, 2023, 4:59:00 PM

**Primary Location***: India-New Delhi

**Organization***: SE/DAF Director - Administration & Finance

**Schedule***: Full-time

**OBJECTIVES OF THE PROGRAMME**:
To provide accounting policy guidance and income/award and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding, and advise budget centers on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level.

**DESCRIPTION OF DUTIES**:
Under the overall guidance of the Budget and Finance Officer (BFO) and direct supervision of National Professional Officer, Finance, the incumbent performs a range of standardized tasks to support Finance functions such as:
1. Main tasks of the positions specifically related to Staff Health Insurance (SHI):
a. Review all SHI claims and invoices to ensure that all required background documentation is correct and included in the claim, record all SHI claims in control sheet and enter claims in HIIS or other computerized system with correct coding.

b. Provide assistance in relation to the Surveillance Committee Meetings.

c. Prepare SHI letters, certificates, payment vouchers and respond to queries from participants.

d. Assist with calculations and preparation of vouchers relating to health insurance of Special Services Agreement (SSA) holders and Group Life Insurance (GLI) of participants.

e. Maintain and file SHI records to facilitate easy retrieval.

2. Advise staff regarding staff health insurance matters.

3. Draft comments/correspondence related to the incumbent's area of work.

4. Provide back-up support to other BFU staff and perform any other task as assigned by the supervisor.

**REQUIRED QUALIFICATIONS**:
**Education**:
**Essential**: Completion of Secondary school education

**Experience**:
**Essential**: At least three years' experience in accounting clerical work.
**Desirable**: Experience in a UN Organization or International Organization with proficiency in Microsoft Excel.

**Skills**:

- A good understanding of WHO procedures and ability to understand/interpret WHO's Staff Health Insurance rules and e-Manual provisions related to SHI;
- Understanding of WHO automated accounting system (GSM) and accounting principles in general, an advantage;

**WHO Competencies**:

- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Moving forward in a changing environment

**Use of Language Skills**:
**Essential**: Expert knowledge of English.

**REMUNERATION**:
**ADDITIONAL INFORMATION**:

- This vacancy notice may be used to fill other similar positions at the same grade level
- A written test may be used as a form of screening.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
- The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.