Regional Finance Officer

5 months ago

Noida, India Mott MacDonald Full time

The Regional Finance Officer is a member of the regional hub team supporting the end-to-end process of grant management and will assist the Regional Project Manager and Regional Coordinator to manage, monitor, forecast and report on all aspects of the financial position of the Fleming Fund Grants Programme in the region. The role will help ensure a consistent approach and a high level of financial compliance is maintained across the region. In order to do so the Regional Financial Officer will work closely with the rest of the regional team and with the UK Finance Manager.
- **Grant Management**Monitoring and reviewing grantee financial reports and reconciliations of grantee expenditure to substantiate appropriate costs are being claimed in line with grants, including regular travel.-
- to carry out spot checks of hard copy receipts and grantee financial reports.-
- Assisting the SA Regional Coordinator to monitor and review grant payments to ensure claims are valid and ready for approval.-
- Assisting the UK Finance Manager to prepare reconciliations between the grant management software (MatsSoft) and the grant disbursements recorded in the Project and Group financial systems.-
- Preparing regional grant forecasting figures, as required by the UK Finance Manager.**Programme Accounting**- Responding to financial audits of the programme (internal and external).-
- Ensuring that timely, accurate, and appropriate information is available to the programme management team and local financial returns are prepared in a timely fashion and with integrity.-
- Supporting the Regional Project Manager and the local Mott MacDonald India finance team as required.**Financial Management**- Working closely with the Regional Coordinator and UK Finance Manager to enforce appropriate and sound internal controls to protect programme and company assets, and maintain sound financial systems and policies in line with GAAP, MML policies (including fraud), local policies, client requirements, and local laws.-
- Providing oversight of timely completion of invoice and expense tracker for the Regional Hub.-
- If required, provide support to EY for grantee audits.
**Special relationships and contacts**
- Establishing and maintaining good working relationships with the UK Finance Manager, Regional Hub staff members and grantees.

**Education**:
**Essential**: Higher education; Accounting qualification
- **Desirable**:
**Training**:Applicants should highlight any relevant training or professional development
- **Experience**:
**Essential**:
- Experience implementing grant/ fund management programmes in low and middle-income countries-
- Experience managing the finances of complex programmes-
- Experience of financial monitoring and reporting of grant expenditure, including sampling, validation, and compliance checking-
- Experience in implementing finance processes and policies and templates for internal controls and counter fraud measures-
- Understanding of value for money, ethics, and transparency**Desirable**: Experience of due diligence, financial assurance, and/or fiduciary risk assessments
- **Key Skills**:
**Essential**:
- Demonstrable ability to work accurately and to deadlines-
- Excellent written and spoken English-
- A good communicator with strong relationship building skills, reliable and a team player-
- Pro-active to raise issues with management and resolve identified problems-
- Able to undertake periodic travel to overseas offices and locations.-
- Evidence of advanced Excel skills-
- Pro-active to raise issues with management and resolve identified problems-
- Able to travel regularly to Fleming Fund grantees in the region**Job Profile**
- The Fleming Fund is a UK Government programme managed by the Department of Health and Social Care which is playing a leading global role in addressing the problem of anti-microbial resistance (AMR) in low
- and middle-income countries in Africa and Asia.
- The Country, Regional and Fellowship grants portfolio of the Fleming Fund is managed by Mott MacDonald and aims to address critical gaps in surveillance of antibiotic resistant bacteria and use of antibiotics in low
- and middle-income countries. It is designed to align with the Global Action Plan on AMR, and this is reflected in the objectives of the Fleming Fund which are to:- Improve laboratory infrastructure for the diagnosis of drug resistant bacterial infections and surveillance of bacterial AMR-
- Strengthen human resource capacity and work force reforms-
- Strengthen AMR surveillance systems-
- Align human and animal health surveillance systems using a One Health approach-
- Build foundations for AMR surveillance data use-
- Promote rational use of antimicrobial medicines in humans, animals and crops-
- Provide value for money in grant fundingFunding is delivered through grantees across the portfolio of up to 25 African and Asian countries to improve surveillance and use of data on antibiotic resistance, consumption and use.

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