Front Desk Executive and Admin

3 months ago


Thane, India IPMS Engineers Pvt. Ltd Full time

**A Front Office Executive Admin, often referred to as a Front Desk Administrator or Receptionist, typically handles a range of responsibilities focused on managing the front office and ensuring smooth daily operations.**
- **Greeting and Welcoming Visitors**: Act as the first point of contact for visitors, clients, and staff, offering a professional and courteous greeting.
- **Managing Appointments and Schedules**: Coordinate and schedule meetings, appointments, and conference room bookings. Maintain calendars and ensure scheduling conflicts are minimized.
- **Handling Administrative Tasks**: Perform general office duties such as filing, data entry, and maintaining office supplies. Prepare documents and reports as required.
- **Maintaining Security**: Oversee the visitor check-in process, issue visitor badges, and ensure that security protocols are followed.
- **Providing Customer Service**: Address inquiries, resolve complaints, and offer assistance to ensure a positive experience for clients and visitors.
- **Supporting Office Operations**: Assist with day-to-day operations, such as coordinating with other departments, managing office equipment, and handling incoming and outgoing mail and packages.
- **Updating Records**: Keep accurate records of visitor logs, appointments, and any other relevant information. Ensure confidentiality and data protection.
- **Handling Payments and Transactions**: Process transactions, such as accepting payments or managing petty cash, if applicable.
- **Organizing Events**: Assist in planning and organizing company events, meetings, or conferences, including logístical arrangements and coordination.
- **Maintaining a Clean and Professional Environment**: Ensure the front office area is tidy, organized, and presentable at all times.
- **Assisting with HR Functions**: Sometimes, front office admins may help with basic HR tasks like onboarding new employees, handling timekeeping, and maintaining employee records.

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)
- Hindi (preferred)

Work Location: In person

Expected Start Date: 01/09/2024



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