Executive Assistant

4 weeks ago

India Guerbet Full time

**Executive Assistant**

**Office maintenance**
- Vendor management - Appointement, Entend contract & Termination.
- Handling incoming calls and updating telephone directory.
- Handling local / overseas mailing / couriers & handling disposal of confidential documents.
- Administrative work & Maintenance of office (Coordination to take care of office cleaning, gadgets required for smooth functioning of office i.e. phone, IT equipment, carpets, stationeries etc.).
- Monitor office security; arrange office repair and maintenance.
- Follow up with HQ on extension of lease period & documentation related to it.
- Purchase or rent office machines, stationery and canteen suppliers, etc.
- Manage Office Petty Cash & Submit Claims & Requests on time.

**Business trip & Schedule management**
- Coordinate e-ticket & arrange accommodation after travel request form is approved and settle the payment on time (Domestic & Overseas).
- Periodical Negotiation & renew the rates with Hotels to be cost effective.
- Prepare and organize office events.
- Tour Programme Compilation of the team & tracking.
- Event Coordination with Vendors (Review Meetings / Educational & Marketing Events) if required.
- Manage Calendar, Schedules & Meetings for GM.

**Corporate secretary affairs**
- Follow up to renew registration before expiration.
- Claim fidelity bond and money & security insurance.
- Coordinate with the Global Team & Local Team for providing Regular updates on Registration activities.

**Cooperate/Support with other sharing divisions in HK Shared Services Centre regarding HR, Finance, IT, Legal, Customer Service, etc.**
- **HR**
- Support and update recruitment, fringe benefits and insurance related employment issues
- Other HR related support
- **Finance**
- Coordinate monthly sales records and follow-up.
- Expense claims for office related expense
- Other Finance related support
- **IT**
- Management of corporate mobile phone and other equipment
- Network ID - Creation / Modification / Deletion request
- Other IT related support
- **Legal**
- Support sales agreement / legal document delivery / Authorization Request.
- Other Legal related support.
- **Customer Service**
- Support Customer calls as needed
- Otcher Customer Service related support
- Tender Documentation Support to Team.
- **PV**
- Be the India Deputy PV contact role

**Ad-hoc **tasks required by the Company**

**Educations & Experiences**
- B.A Degree in university
- At least 1-3 years’ experience in general admin or marketing department
- Work experience in multinational companies preferred
- Experience preferred in Healthcare Industry

**Skills & Qualifications**
- Good leadership and effective verbal & written communication skills
- Proficiency in MS Office, Power Point, Excel...etc.
- Various work experiences are required.
- Self-initiative and able to work independently and be a team player.

**Reason to join US**:
**Much more than a Competitive salary,**

**We offer continued personal development. When you join Guerbet, you**:

- Are choosing a global leader with recognized expertise in diagnostic and interventional imaging,
- Are joining our 2820 collaborators who are committed every day to offering innovative solutions to improve quality of patient’s life all over the world,
- Are joining a company where we value diversity of talents coming from various horizon.

We # Innovate # Cooperate # Care #Achieve at Guerbet.

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