Company Secretary

2 weeks ago

Mumbai, India Mangalam Placement Full time

**Location**

Mumbai

**Experience**

5-6 Years

**Key Skills**

Company Secretary, Compliance, Companies Act, board meeting, LLB

**Position: Company Secretary**
**Qualification: CS,LLB**
**Experience: 3 to 6 years**
**Location: Mumbai**

**Job description**

**Role & responsibilities**

**Main purpose of role**:
To support the Group in providing proactive and effective company secretarial support to the

Group’s subsidiaries boards and their committees.

To lead and support the Head of Legal in Mumbai in the strategic oversight and management of

the Group’s company secretarial activities, including restructuring projects, while ensuring the

best practice delivery of corporate governance and company secretarial principles.

Key responsibilities (In Points):
Provide overall support to the Head of Legal in Mumbai in relation to company secretarial and compliance activities.

Co-ordinate the preparation of agendas and board packs and their timely circulation and dispatch in conjunction with other members of the Legal team.

Convene, attend and take minutes at board and shareholder meetings, recording discussions and decisions, drafting minutes, liaising with client teams (all levels of staff) for comments prior to external circulation.

Liaise with Board members and other relevant parties in respect of meeting arrangements and compliance with formalities, including tracking to completion actions arising from board and committee meetings.

Drafting minutes and written resolutions and coordinating their signature and filing.

Provide company secretarial support for the set-up of corporate entities in various jurisdictions as well as maintaining company records, share and registrar functions and system maintenance (including Group masterlist, Group structure chart etc).

Change or register new directors/ officers, as needed, and handle any accompanying resignations.

Ensure adherence to good corporate governance principles concerning all Company Secretarial matters.

Ensure that statutory filings (or other similar jurisdictional requirements) and payment of relevant fees are completed within statutory time frames.

Manage third party company secretarial service providers.

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Oversee and manage the third party digital company secretarial platform.

Coordinate and complete all third party KYC requests.

Work closely with Tax in restructuring projects, including managing external counsel and reviewing and finalizing documents (intra-group agreements and corporate documents).

Actively support integration projects following the acquisition of other companies or assets.

Support Finance in all corporate queries, including assisting in the production and approval of the financial reports and accounts.

Provide other related support services as and when required.

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