Company Secretary

1 month ago

Mumbai, India Unexo General Trading Company Full time

The company secretary is responsible for ensuring legal compliance, maintaining company records, and facilitating effective communication between the board of directors, management, and shareholders. They provide guidance on corporate governance matters and contribute to the overall strategic management of the company.

Duties and Responsibilities:
1. Corporate Governance:

- Advise the board of directors on corporate governance best practices and ensure compliance with relevant laws, regulations, and corporate policies.
- Prepare and distribute meeting agendas, minutes, and resolutions for board and committee meetings.
- Maintain corporate governance documentation, such as articles of association, bylaws, and shareholders' agreements.
- Monitor changes in corporate governance regulations and update the board and management on relevant developments.

2. Company Compliance:

- Ensure compliance with statutory and regulatory requirements, including the filing of annual returns, financial statements, and other legal documents.
- Coordinate and assist in the organization of shareholders' meetings, ensuring compliance with notice requirements and shareholder communication.
- Maintain the company's statutory registers and records, including the register of members, directors, and significant shareholdings.
- Assist in drafting and reviewing legal documents, contracts, and agreements to ensure compliance with legal and regulatory requirements.

3. Communication and Disclosure:

- Facilitate effective communication between the board, management, and shareholders, ensuring timely and accurate dissemination of information.
- Act as the primary point of contact for shareholders, responding to queries, and providing necessary information in accordance with legal requirements.
- Ensure compliance with disclosure requirements, including the timely release of regulatory announcements and filings.

4. Board Support and Administration:

- Coordinate and schedule board and committee meetings, including logistics, agenda preparation, and distribution of meeting materials.
- Attend board meetings, prepare accurate minutes, and maintain records of decisions and actions taken.
- Assist in the orientation and training of new directors, ensuring they are aware of their legal and fiduciary duties.
- Provide support to the board in matters related to corporate governance, legal compliance, and shareholder relations.

5. Risk Management and Ethics:

- Contribute to the development and implementation of corporate policies and procedures, including those related to risk management, ethics, and whistleblowing.
- Monitor compliance with internal policies and procedures and provide guidance to the organization to ensure adherence.
- Help foster a culture of ethical behavior and ensure compliance with codes of conduct and corporate values.

Qualifications and Skills:

- A bachelor's degree in law, business administration, or a related field is typically required. Additional professional certifications in corporate governance or company secretarial practice are advantageous.
- In-depth knowledge of corporate law, regulations, and best practices.
- Strong organizational and administrative skills with excellent attention to detail.
- Excellent communication and interpersonal skills, with the ability to effectively interact with board members, senior management, and stakeholders.
- Analytical and problem-solving abilities, with a proactive approach to identifying and mitigating risks.
- Ability to maintain confidentiality and handle sensitive information.

**Job Types**: Full-time, Regular / Permanent

Pay: ₹20,000.00 - ₹50,000.00 per month

**Benefits**:

- Paid sick time

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 1 year (required)

**Language**:

- English (required)

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