Load Office Incharge

**Posted Date**:

08 Feb 2024

**Function/Business Area**:

Refining & Marketing

**Location**:

Haldia

**Responsibilities**:

To receive, store and distribute petroleum products in Safe and cost effective manner by following Operating, HSSE, Quality, Quantity, Maintenance & Statutory norms. Serve the customer in time. Lead a motivated team.

Job Accountabilities

Minimum operating and transit lossesReconcile Daily dispatches with TFI, GI and security and Control Room Officer at Day End
-Ensure correct calibration of small measures, TLCU, Prover, Flow meters and Tank Trucks
Monitor Trucks pilferage cases, shortages cases and take up with Logistics Coordinator
-Coordinate with Scheduling centre for diversion of accidental TT
-Undertake surprise checking of trucks loading in gantry
- Reduction in costs-
Monitor and control costs against Budget
-Monitor and reduce Trucks loading cycle time, KM run per month and TT turnaround within target
-Monitor and reduce average shortage per TT
-Optimize administrative expenses
- Achievement of Q & Q proposition and customer satisfaction-
Ensure check bay performance vis-à-vis TTs everyday as per SOPs and check two hourly density vis-à-vis batch formation density and no complaints on density variation, water & sludge
-Ensure quarterly verification of flow metres
-Induct TTs as per SOPs and keep record. Daily reconciliation of Locks / Keys & seals
-Daily reconciliation of Locks / Keys & seals
-TT calibration and pressure testing and issuance of TREM card in terminal
-Ensure that PRs / Pos are raised well in time and payments to vendors are processed as per payment terms after making Service Entries / GRNs
- Total compliance to Operations, HSSE, and Quality management system and maintenance procedures-
Comply with all ISO requirements undertake internal ISO audits and achieve nil non conformities in ISO audits
-Ensure use of PPEs and system of work permits
-Coordinate with Logistic Co-ordinator, RLL representative and TT Officer for availability of trucks, spot/additional requirements and status of loaded trucks etc
-Ensure collection of all documents and PODs, feedback forms from tank truck crew and scrutinize all the documents/instruments for next load before issuing Loading Advice Note
-Co-ordinate and ensure updating of customer, truck and other masters in SAP system for smooth operations
-Preparation of reports relating to TT movement, TT shortages analysis and timely submission to HO
-Prepare truck dispatch plan/truck order linking based on priorities given as per schedule for Customers and Oil companies smoothly
-Follow up with W&M officials for TT calibration, TLCU calibration, and Flow Meter calibration
- Learning and Development-
Arrange to conduct training to TT crew and other contract staff as per designed training module and conduct tool-box talks
- Impart functional training to employees and agency staff

**Education Requirement**:
Graduate Engineer (Any Discipline)

**Experience Requirement**:
Minimum 2-3 years experience in RRTF/ Plant

**Skills & Competencies**:
Skills Required (Knowledge and Skills)
- Leadership skill
- Excellent communication, reporting and presentation skill.
- Managerial, organizing and co-ordinating skill.
- System development skills.
- Analytical thinking and problem solving ability.
- Planning and decision-making.
- Self-motivated and strong organizational skill.
- Strong interpersonal skill.
- Team building skill.
- Innovative and out of box thinking capability

.