Back Office Assistant
7 months ago
A Back Office Assistant plays a vital role in supporting the administrative functions of an organization. They work behind the scenes to ensure smooth operations, maintain records, and assist in various tasks to enhance overall efficiency.
**Key Responsibilities**:
- **Administrative Support**:
- Assist in managing and organizing paperwork, documents, and files.
- Maintain office supplies inventory and reorder supplies as needed.
- Coordinate with other departments to ensure seamless workflow.
- **Data Entry and Management**:
- Input data into computer systems and databases accurately and efficiently.
- Update and maintain databases with recent information.
- Verify data accuracy and completeness.
- **Record Keeping**:
- Organize and maintain filing systems, both electronic and physical.
- Ensure proper storage and security of confidential information.
- Retrieve and provide requested information and documents as needed.
- **Communication**:
- Serve as a point of contact for internal and external stakeholders.
- Answer phone calls, take messages, and redirect calls as appropriate.
- Communicate effectively with team members and colleagues to facilitate tasks.
- **Scheduling and Coordination**:
- Assist in scheduling appointments, meetings, and events.
- Coordinate travel arrangements and accommodations for staff, if required.
- Prepare meeting agendas, take minutes, and distribute relevant materials.
- **Quality Assurance**:
- Assist in quality control by reviewing documents for accuracy and completeness.
- Perform regular audits to ensure compliance with organizational standards and procedures.
**Qualifications and Skills**:
- High school diploma or equivalent; additional certification or training in office administration is a plus.
- Proven experience as a back office assistant, office assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Effective communication skills, both written and verbal.
- Ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Discretion and ability to handle confidential information with integrity.
**Additional Requirements**:
- Flexibility to adapt to changing priorities and tasks.
- Ability to work independently with mínimal supervision.
- Willingness to learn and take on new challenges.
- Professional demeanor and positive attitude.
**Job Types**: Full-time, Fresher
**Salary**: ₹15,000.00 - ₹30,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Schedule:
- Day shift
- Morning shift
- Night shift
Supplemental pay types:
- Performance bonus
**Education**:
- Higher Secondary(12th Pass) (preferred)
**Experience**:
- Data entry: 1 year (preferred)
- total work: 1 year (preferred)
**Language**:
- English (preferred)
Ability to Commute:
- New Palasia, Indore, Madhya Pradesh (required)
Ability to Relocate:
- New Palasia, Indore, Madhya Pradesh: Relocate before starting work (required)
Work Location: In person
**Speak with the employer**
+91 8982333047
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