Expeditor

5 days ago

Chennai, India Sinmec Engineering Full time

Main Task

1 Handle Shipment & Logistics

2 Shipping Guarantee

3 Give Training & assist buddy to take over Project shipping & logistics

4 Vendor Presentation & Training as per request

5 Vendor Pre-Q

6 PO Creation

Details Task for Shipment & Logistics

1 Source of potential Forwarder and understand their strength

3 Evaluate and update new/exisiting Forwarder into Approved Vendor List

4 Ensure the appropriate Incoterms specified on the purchase order are carried out.

5 Prepare Bid Tab if required for Shipping Cost & Discuss on issuing of Puchase Order

6 Process order and ensure timely Shipment and Delivery of Purchased products

7 Coordinate & provide assistance between Requester, Suppliers and Forwarders and Receivers

8 Coordinate and assist with all necessary Import & Export Documentation for all Projects

9 Ensure documents are given to Forwarders before vessel ETA & avoid any Storage or Demurrage charges

10 Ensure timely return of Containers to yard & avoid Detention charges

11 Provide all necessary Import / Export documents to Finance for their processing on GST

12 Corodinate with FIN for payment if any issues with Forwarder invoices

13 Arrange to return back original Shipping Guarantee to bank once receive Original BL

Details Task for Shipping Guarantee

1 To liase with Finance, Supplier and Shipping Line to ensure receipt of Shipping Documents from Bank on time for clearance

2 Make arrangements to send shipping documents for overseas projects on time to relevant personnel.

3 Arrange to return back original Shipping Guarantee to bank once receive Original BL

Vendor Presentation

1 Send invitation to Vendors to conduct Vendor Presentation

2 Ensure topic is relevant to our projects

3 Coordinate for date time and venue

4 Inform all users on the Vendor Presentation / Training

PO Creation

1 Convert PR to PO for Shipment

2 Once Purchase Order is created, save the WO copy PO in PDF and send it to requestor/buyer to check and advise for release

3 Once Purchase Order is checked and released, save it in PDF format in the G-Drive and send for e-Approval

4 For PO more than SGD50K, hard-copy PO is to be printed and send for signature

5 Once Purchase order is signed, keep a PDF copy in appropriate PO folder and send the approved purchase order to vendor for their action and cc to project team for their info

Other Tasks

1 Process documents for all Vendor's Pre-Qualification & update Tracking Report

2 Get Pre-Q supporting documents from Requester & forward for processing

3 Send Invoicing Process & Code of Conduct Letter to suppliers & give weekly update

5 To conduct 1 training for PROC (Internal)

6 To conduct 2 trainings as a team for BUs (external)

KPI

1 Understand SAP system and create new PO

2 Understand process and Procedure of logistic and shipment basically

3 Get quotes and arrange for shipments within the required scheduled date.

4 To meet Training Hours of 54 hours for calender Year by attending Rotary's Internal courses

5 Able to handle shipment of Singapore, Malaysia

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