Executive Assistant to CEO

1 week ago

Trichur, India IRISH EXPERT LLP Full time

**JOB DESCRIPTIONPosition** : Executive Assistant to CEO
**Department** : Administration / C-level
**Reporting to** : CEO
**Job location** : M.G. Road, Thrissur
**Work timing** : 9:15 AM to 5:45 PM (Mon - Sat)

**Job Objective**
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant also serves as a liaison to the Core Committee and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure and travel at times to handle a wide variety of activities and confidential matters with discretion.

**Specific responsibilities**:

- Completes a broad variety of administrative tasks for the CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office
- Communicates directly, and on behalf of the CEO, with Core Committee, Administration, HR, Operations, Branches, Zonal managers, Processing, Accounts, Legal etc.
- Researches prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the CEO and internal departments; demonstrating leadership to maintain credibility, trust & support with senior management staff.
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the CEO updated.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of projects for the CEO, some of which may have organizational impact.
- Completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

**NB**: The principal responsibilities listed above are an illustrative list and not an exhaustive list. Additional responsibilities will be added from time to time depending on organizational requirements.

**Computer skills**

**Language skills**
- Good written and oral communication skills in English.

**Functional skills**
- Good verbal and written communication & presentation skills with strong business-related knowledge
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, Core committee, and external partners - Expert level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Forward-looking thinker, who actively seeks opportunities and proposes solutions

**Salary**: Up to ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

**Experience**:

- total work: 3 years (required)

Work Location: In person

**Speak with the employer**

+91 9778469647

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