Programme Associate

4 weeks ago

Delhi Delhi, India World Health Organization Full time

**Grade**: G6

**Contractual Arrangement**: Fixed-term appointment

**Contract Duration (Years, Months, Days)**: Two years

**Job Posting**: Mar 8, 2024, 1:37:49 AM

**Closing Date**: Mar 29, 2024, 5:59:00 PM

**Primary Location**: India-New Delhi

**Organization**: SE/WHE WHO Health Emergencies Programme (WHE)

**Schedule**: Full-time

**OBJECTIVES OF THE PROGRAMME**

The mission of WHO's Health Emergencies Programme (WHE) is to build the capacity of Member States in the South-East Asia Region to manage health emergency risks and, when national capacities are overwhelmed, to lead and coordinate the international health response to contain outbreaks and emergencies and to provide effective relief and recovery to affected populations

**DESCRIPTION OF DUTIES**

Under the direct supervision of the Programme Area Manager PAM and close coordination with Management and Administration (MGA) team, the incumbent will:

- Provide efficient and effective administrative support for WHE programme areas in SEAR.
- Coordinate functions relating to planning biennial workplans in GSM/ BMS including, Emergency Operations and Appeals (EOA).
- Assist with distribution and tracking of funds/awards in appropriate Business Management System (BMS) module, including award management activation requests as well as fulfilling reporting requirements.
- Provide support and assist towards timely financial execution of various projects with effective use of funds in coordination with WCOs, BFO and WHE staff in the region and share financial information of awards with supervisor and team.
- Provide administrative support for emergency response operations, including surge capacity coordinating with relevant pillars/ functions.
- Initiate and/or coordinate procurement of supplies and equipment including supporting Operations Support and Logistics (OSL) functions coordinating with relevant units.
- Assist for efficient conduct of unit meetings, unit regional meetings, country support activities, regional group educational activities / meetings, and bi-regional activities.
- Oversee and support travel arrangements of staff in the department and participants of the meetings organized by the department.
- Perform any other related duties as assigned including replacing and backstopping for other support staff in the department, as required.

**REQUIRED QUALIFICATIONS**

**Education**

Essential: Completion of secondary school education.

Desirable: University degree will be an asset.

**Experience**

Essential: At least 8 years progressive experience in a responsible secretarial/administrative position in UN or a large organization.

Desirable: Experience in WHO or in another UN/International organization would be an advantage.

**Skills**
- Thorough knowledge of modern office practices, procedures and operations.
- The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.
- Good knowledge and understanding of WHO financial rules and regulations, manual provisions, Ability to draft correspondence and prepare minutes of the meetings, etc.
- Ability to handle work in a timely and accurate manner with tact and discretion, as required.
- Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training

**WHO Competencies**
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Knowing and managing yourself

**Use of Language Skills**

Essential: Expert knowledge of English.

**REMUNERATION**

**ADDITIONAL INFORMATION**
- This vacancy notice may be used to fill other similar positions at the same grade level
- A written test and/or an asynchronous video assessment may be used as a form of screening.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a h

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