Distribution Executive

2 weeks ago

Mumbai, India AIOCD LTD Full time

Job Description:
**1.** **Purchase**
- Ensure Proper Invoice, LR Copy and E-way Bill has been received from Vendor
- Ensure Batch No., MRP and Expiry Date and Mfg. Date are also mentioned on Invoice of the Vendor
- Check for any Packing/Forwarding or Insurance charges added in Invoice, if any intimate same to Accounts department for booking of it.

**2.** **Invoicing:

- **
- Proper Invoicing as per Received Stamp & Signed Order.
- Timely Dispatch of Invoices.

**3.** **Creation of Customer or Product:

- **

**[A] Customer**
- Ensure Proper Documents of KYC received for Customer Creation.
- Verify Drug License and GST Certificate while creation of Customer.
- Distributor Appointment form and Security Cheques* Available while customer creation
- Proper Address with Landmark and Pincode of Customer for Transportation purpose, and E-Invoice and E-way Bill Purpose.

**[B] Product**
- Proper Name of Product along with Packing Particulars of the Product
- Correct HSN Code ( 6 or 8 digit ) and GST Rate for E-invoice and E-way Bill Purpose
- Proper Pricing Structure of the Product.

**4.** **Sales Return**
- Taking LR from Customer in case of Salable Return with Freight paid by Customer and booked in “Door Delivery” mode
- Intimation to Depot person after receipt of LR
- On receipt of goods and physical verification, Proper execution of Sales Return with Batch No. / Expiry Date / MRP / Quantity of Product
- Proper Execution of Salable Return on Invoicing Rate to Customer
- No Salable Return of Expiry Goods.

**5.** **General Credit Note (GCN)/ General Debit Note (GDN)**
- Proper Execution of GCN and GDN as per Proper Header of Issuing the Credit Note / Debit Note, For instance “Sales Promotion”, “Rate Difference

**6.** **Branch/Godown Transfer**
- Branch/Godown Transfer of Product for Selling Product of One division from other division
- Ensure All Products Transferred from one division are completely inward in other division
- Used mainly for MSCDA-Trust (Camp) Invoicing.

**7.** **E-Invoice and E-way Bill Generation**

**[A] E-Invoice**
- E-Invoice of Invoice is mandatory for all Invoices [ Except in case of GST Unregistered vendor]
- E-Invoice can be done Automatically through Medica (Billing Software) or Manually [ by.json file ] through E-Invoice portal

**[B] E-Way Bill**
- E-Way Bill Mandatory - For Supply in Same State for value more than Rs. 1,00,000 and For Supply in Same State for value more than Rs. 50,000
- E-Way bill generation only through E-Way bill portal [.json file]
- Confirmation of Transporter before generation of E-Way for Customer

**8.** **Track of Daily Dispatch LR Status**
- Daily Updating Invoice Register with LR Details of Dispatch [Transporter Name / LR No. / LR Date] and also Sent to Customer
- Follow up with Depot Person if Stock not received to Customer within prescribed Transit Period

**9.** **MSCDA-EW Trust [ Invoicing ]**
- Branch Transfer of Supplying goods to “AMRUT-1” Division
- Ensure Receipt of Supply Transfer from MSCDA-EW Trust [Dadar Office]
- Creation of Counter Customer as per Supply Letter [Bill in Ledger of M/S MSCDA TRUST]
- Submission of Invoices to Dadar Office on Immediate Next Day of Supply

**10.** **Filing of Purchase / Sales Returns / GCN / GDN**
- Proper Filing of Purchase - Original Invoice of Vendor, Original LR from Transporter, E-way Bill (if any)
- Proper Filing of Sales Returns / GCN / GDN
- Answer to Auditor Query

**11.** **Stock Verification and Rectification**
- Verification and Rectification of Stock on Monthly Basis, through Stock counting
- Stock-Out - Short Qty& Stock-In - Excess Qty - with Proper Batch No., MRP, Expiry Date and Price Particulars.

**Experience: Min 1 year, professionally in computer literacy.**

**Qualification: Bachelor in any stream, Preferably Commerce.**

**Job Types**: Full-time, Regular / Permanent

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work (preferred)
- Pharma Industries (preferred)
- Distribution Department (preferred)

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