Accounts Executive

3 weeks ago

Pune, India Hilton Full time

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

The core responsibilities of an Accounting Executive - Receivable are to keep a proper record of all amount due to the hotel from guests, concessionaires, tenants, credit card companies, online transaction and employees. Although not responsible to the Credit, it will be necessary for both to work closely together in following up on overdue accounts.

**What will I be doing?**

As the Accounting Executive - Receivable, you will be responsible for performing the following tasks to the highest standards:

- Keep a proper and accurate record of all amounts due to the hotel.
- Ensure that the accounts and statements are rendered on a timely basis.
- Ensure the maintenance of accurate records of all monies due to the hotel from (but not limited to) guests, groups, crew, banquets, employees and credit card companies.
- Ensure the accuracy of all charges made to the various accounts on a daily basis.
- Check back up documentation against invoices to ensure the accuracy of all information prior to it been sent out.
- Adjust daily credit card payments to PMS and POS machines to ensure WeChat, Alipay and other transactions are correctly recorded.
- Respond to queries from guests and creditors and follow up outstanding commission enquiries from travel agents.
- Ensure that the necessary documentation is submitted with invoices to substantiate charges and to ensure payment is made on a timely basis.
- Ensure that accounts, statements and follow up letters are sent on a timely basis.
- Ensure the necessary information in regard to overdue accounts is supplied to the proper persons for follow up (i.e. Credit or DOF).
- Balance all subsidiary accounts receivable ledgers to the appropriate control accounts monthly and prepare aged trial balances of all accounts’ receivable ledgers (including employee’s accounts receivable).
- Prepare all necessary reports in regard to accounts receivable. It should be noted that the Accounts Receivable Clerk is responsible only for the preparation of the accounts receivable report. It is the responsibility of the Credit to make the written comments.
- Attend monthly credit meetings.
- Handle employee ledger which include steward sales, payroll deduction and statement, subsequently preparing allowance vouchers to cover discounts / adjustments.
- Post AR payment into PMS system (include cheque, credit card, etc.) promptly.
- Maintain an adequate and up to date filing system.

**What are we looking for?**

To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- University degree and above, majoring in Finance / Accounting.
- 4-6 years of relevant experience.
- Attention to details and good interpersonal skills.
- Good communication skills.
- Flexible in relation to working hours, especially at month end.
- Proficient in English and Chinese to meet business needs.
- Possess system skills in Check SCM, SUN.
- Proficient in Microsoft Windows, Word, Excel, etc.

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

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