Executive Assistant

4 months ago

Kolkata, India Core Careers Pvt Ltd Full time

Job Position: Executive Assistant to MD

Function: MD’s office

Grade / Level: EA (Junior)

Reports to: Managing Director

Total headcount (Direct) supervised:
Location: Kolkata

Purpose of the job

To ensure efficient and effective use of MDs time and focus in managing the Group Companies. This includes having a proactive involvement like attending key meetings of the Management / Executive Committee, Plants, and department reviews, etc. Monitoring & tracking various initiatives and reviewing plant and departmental dashboards, to update and advise the MD on issues to focus upon. It may also involve engagements with external stakeholders. The role is responsible for translating the strategic agenda of the CEO and driving its execution across various departments of the Company collaboratively.

Key accountabilities
- Ensure that the MD is constantly updated on the overall organisation’s alignment to key business imperatives and initiatives across the Company.
- Reviews the plant and departmental dashboards and highlights to the MD of areas to probe and works closely with the departmental heads and MD to close the issue(s).
- Provide function heads with recommendations and consultation to improve collaboration and delivery across the organization.
- Act as a conduit between the MD and the department heads to ensure efficient utilisation of the MD’s time and bandwidth.
- Recommends to the MD and Executive team members to determine and prioritize business strategies based on their schedules.
- Suggest areas to improve existing processes and procedures of the organisation to enhance productivity.
- Develop and build professional relationships with multiple stakeholders.
- Create presentations, review key documents related to external and internal stakeholders and ensure adherence to timelines on behalf of the MD.
- Prioritise conflicting needs and handle sensitive issues with discretion.

**Financial: (Budgets and control)**

**Key Customers**:

- MD
- CEOs of business verticals
- External consultants
- Key Vendor partners

**Working relationship Within the group**:

- MD
- CEOs of business verticals
- Leadership Team Members of the verticals
- MIS / Analytics / BIU (Business Intelligence Unit) team

**Key Decisions**:

- Prioritizing key business imperatives
- Diving deeper in areas based on MIS review.
- Areas to focus and act in the Group Companies.

**Critical Success Factors for the Job**

**Skills**

**Relevant Experience**
- Strong analytical and problem-solving skills
- Attention to detail and meticulousness.
- Able to maintain a high level of integrity and discretion in handling confidential information.
- High on interpersonal skills
- Organisation and planning
- Excellent verbal & written communication and presentation skills
- Proficient in MS Office Suite (Word, Excel, Outlook, and PowerPoint).

**Essential**:

- Engineer / MBA from a reputable institute
- 3 years working experience in a Manufacturing or allied industries.

**Desirable**:

- Experience / knowledge of the Steel & / or Packaging sector
- Experience of working in management consulting firm.

**Salary**: ₹500,000.00 - ₹600,000.00 per year

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Finance: 3 years (required)

**Language**:

- English (preferred)

**Speak with the employer**
+91 9830474922

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