Administration Assistant

2 weeks ago

Meerut, India CECO Infratech Private Limited Full time

Assist with Manager Operations in following tasks

**Facilities Management**
- Responsible for ensuring facilities management, including utility operation and maintenance, for all offices in the location including RPG Building, chairman office, company owned or leased residences / guest house.
- Ensure smooth functioning of all communication channels like Telephones, Conference facility etc and focusing on enhancing productivity
- Manage execution of facility maintenance to ensure proper safety, sanitation, and mechanical functions for all buildings, grounds, and equipment
- Ensure utilities are maintained and there is uninterrupted supply
- Ensure that housekeeping / maintenance services are in line with agreed quality standards
- Ensure timely provision of administrative support to new joinees/transferred employees, especially senior management
- Manage repair, maintenance & replacement of office equipments, appliances, furniture, furnishings, vehicles, painting building, etc.
- Ensure all fixed and movable assets are insured
- Liaison with the Purchase department for entering into AMCs for appliances
- Develop a guest handling policy and ensure staff adherence to the Standard Operating Procedures for guest / visitor handling
- Handle guests as per the requirements and arranging for transport, as per need
- Maintain company owned, leased and rented apartments
- Cater to the needs of the guests who are staying in the service and rented apartments
- Ensure healthy and hygienic operation of canteen / pantry through identified vendor

**Security management**
- Ensure building security system is in good working order and that policy and procedures are followed by employees
- Administer tours and inspections of a technical nature, such as professional groups or fire and insurance inspections
- Ensure availability of medical services like first aid suited to determine and accomplish appropriate solution
- Hold demonstrations for disaster management like fire drills to ensure employees are made aware of the safety procedures
- Ensure employee security and safety when on company premise and / or travelling for official purpose

**Travel and Transport Management**
- Responsible for transport management, including company owned vehicles
- Put in place a system to manage the scheduling of the company car service for official travel purpose and maintaining the records of time keeping, on a daily basis
- Support travel desk in organizing of vehicles for intercity travel or guest travel etc.
- Responsible for ensuring travel and stay arrangements through the travel desk for employees who travel on company work

**Compliance**
- Ensure that all administration related statutory compliances are adhered to. E.g. Shops and Establishments Act, compliances related to maintenance of equipment, permissions in case of events etc.
- Liaise with statutory agencies / Inspectors when required

**Public Relations**
- Ensure that good relations are maintained with local authorities
- Ensure that a friendly environment exists between Company and the local residents both at the office location and guest houses

**MIS and Reporting**
- Maintain updated MIS and regularly analyse data to monitor trends / patterns of expenditure etco Capture all travels undertaken by the employees of the company and generate reports to analyse the expenses undertaken on travel and to represent the same to the Management
- Analyse consumption of consumables and expenditure
- Analyse electricity consumption patterns

**Salary**: ₹12,000.00 - ₹15,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Meerut, Uttar Pradesh: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Application Deadline: 06/06/2023

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