Controllers - Executive Assistant - Hyderabad

3 weeks ago

Hyderabad, India Goldman Sachs Full time

**WHO WE ARE**
The Goldman Sachs Group is a bank holding company and a leading global investment banking, securities and investment management firm. Goldman Sachs provides a wide range of services worldwide to a substantial and diversified client base that includes corporations, financial institutions, governments and high net worth individuals. Founded in 1869, the firm is headquartered in New York and maintains offices in London, Frankfurt, Tokyo, Hong Kong and other major financial centers around the world.

We are committed to growing our distinctive culture and upholding our core values which always place our client's interests first. These values are reflected in our Business Principles, which emphasize integrity, commitment to excellence, innovation and teamwork.

**Responsibilities**:To provide Administrative support the Controllers management and broadly the division in Hyderabad.

**Key Responsibilities**:
**- Calendar & Administrative Management -**
- Extensive Calendar Management; Includes keeping a vigilance on Internal, External & Global meetings with Senior MD’s & Partners as per the required Time zones.
- Help the CFO in weekly review of sanity check and policy adherence of expenses, Tech accesses filed by others for his approval.
- Schedule Connect sessions & Skip levels for the MD/Sr VP to stay connected with the junior level team.
- Review vendor payments for the Controllers management approval on Ariba/I2P systems.
- Ensure all business regions & budget approvals are in place for the Teams upcoming business trips.
- Maintain and update Org chart at LT and OT level periodically.
- Provide Monthly and quarterly Head Count and allocation report.
- Collate and circulate Weekly updates for the Global team.
- Provide any adhoc reports in Excel, PPTs...Etc as requested by the MD/Sr VP.
- File weekly time entry on behalf of the MD/Sr VP
- Ensure sufficient stationary supplies are in place at all times.
- Maintain confidentiality while filing and timely shredding of the same. Administrative support on couriering, copying, scan..etc
- Organize end to end travel for the MD with the help of online Concur tool on Ticketing and accommodation, transport. Co-ordinate and arrange multiple meetings while on site with the Senior MD’s and Partners. Arrange for Office and access card activations.
- Booking conference rooms & VC with the help of Online booking tool for regional and global meetings.
- Arranging logistics such as Food and Beverages, visitor passes, security clearance for external visitors visiting the MD as required.
- Help file yearly reimbursements and medical expenses when need arises.
- Arrange internal/external events such as 10yrs services completions, VP Onsite sessions, Bdays, Farewells, Team celebrations..etc by booking venue, arranging Dinner/Lunch boxes, visiting the sites, conduct negotiations, Menu and venue setup finalizations, organizing corporate gifts...etc
- Circulating Internal communications for the team

**- Expense Management -**
- Keeping a tab on Amex reconciliations if any.
- Filing and retaining a record of the same for future Audits.

**- Visitor Management -**
- Drafting and finalizing the agenda for Senior MD’s and Partner visits.
- Update senior visitor details on the online Firm Log.
- Arrange for Invite letter, Office setup, Building access, Escorting, Food and car arrangements for the visitor.
- Book meeting rooms and arrange for Lunch & Dinner networking sessions.

**- Controllers
- Team Support**
- Help file expenses on Concur and provide guidance on claim policies.
- Event management for the team.

- Provide HR support for on boarding New Hires and ensure NEP system/building accesses are in place. Update leave of absence, transfers, Time tracker on Artimes. - Travel Management: Coordinate business trips and ensure adherence to the Firms Travel policy.
- Administrative Support to the Chief of Staff (COS) by arranging logistic support for the internal/external events such as Business planning sessions, VP Onsite sessions, Team celebrations and agenda for the senior visitors.
- Maintain team distribution lists a Org Charts of the team
- Provide or compile any adhoc reports in Excel, PPTs...etc as requested.

**ABOUT GOLDMAN SACHS**

At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.

© The Goldman Sachs Group, Inc., 2021. All rights reserved.

Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity

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