Assistant / Correspondent - Financial Services

1 week ago

New Delhi, India Rotary International Full time

**_General Overview_**

This position in Financial Services (FS) team is responsible for handling all payments from Rotary International South Asia Office (RISAO) & Rotary Foundation (India) [RF (I)], banking operations, maintenance of accounts, other related documents and records. Comply with all related laws and regulations for payments made from RISAO & RF (I), Income Tax, Goods & Services Tax and provident fund matters. Handle day to petty cash transactions of RISAO and accounting it for records, report and audit.

**_Education_**:

- Bachelor’s degree in commerce is essential. An additional post graduate qualification in Finance or Accounting is preferred. Proficiency in computers, accounting software and MS Office.

**_Knowledge and Skills_**
- Good knowledge of accounting is essential. Computer literate with knowledge of Microsoft Windows Suite. (Excel Word, Outlook, PowerPoint, Visio) & Tally accounting.
- Good written and verbal skills in English and Hindi are essential. Ability to understand and speak a local language(s) desired.
- Commitment to accuracy and attention to details are essential. Ability to manage multiple priorities and work effectively in a team.

**_Specific Duties_**
- Work with Manager and Supervisor, FS to oversee the Accounts Payable operations and business processes that align with organizational policies and strategic plans while achieving deadlines and exceeding goals.
- Process Special Payment Authorization (SPA) received from WHQ pertaining to District Governor’s (DGs) budget, DGEs training, volunteer travels, Monitoring expense of global grants, RITS, etc., professional charges to consultants & advocates, and any other vendor payment from RISAO.
- Process vendor payments of RISAO. Handle payment authorizations and vendor payments from Rotary Foundation India (RFI) INR and FCRA accounts in absence of RFI-Assistant
- Payables.
- Process electronic fund transfer for payments from RISAO & RF (I) bank account as an authorized ‘enterer’ in net banking platform of bank. Submit all SPAs to the Manager/Supervisor/Sr. Coordinator, TRF and CDS team for his/her pre-approval before making payments.
- Respond and correspond with WHQ regarding SPAs clarifications and handles queries of payees regarding the payments. Prepare checks and vouchers for all payments made from RISAO.
- Maintain bank books of RISAO. Prepare bank reconciliation statement for RISAO account on regular basis.
- Deduct TDS from the payments made from RISAO & RFI-CSR & RFI-INR. Maintain records of TDS deducted and deposit TDS every month in time with the Government authorities.
- Do invoicing in Oracle-ERP after receiving the invoices from Administration team for RISAO & RFI-CSR & RFI-INR.
- Prepare monthly report for RISAO account for submission to WHQ within scheduled period of closing of the month. Prepare cash flow, bank reconciliation (GL Account Activity) of RISAO for submission to WHQ within scheduled period of the closing of the month.
- Prepare and maintains details of all expenses (SPA, vendor, taxes etc.) Incurred via different Cost Center and prepare the reports for uploading the expenses in ‘Oracle-ERP’ system. Prepare interbank transfer on a monthly basis and submit to WHQ.
- Work with Corporate Reporting to resolve all General Ledger (GL) account reconciliations matter. Regularly pull out monthly reports and bank statements templates as posted by Fiscal Agent in Workgroup site and upload the same in Oracle-ERP. Generate reports through Fiscal Agent Workgroup site for monthly report and bank statements for uploading into Oracle-ERP. Ensure to review Oracle-ERP for any unaccounted/unreported transactions on regular periodicals.
- Update books of accounts with all related data pertaining to expenses / disbursements and through Journal entries. Ensure that General Ledger and Bank account(s) are reconciled on monthly basis.
- Uploading Journal Entries for other balance sheet items and expense items for Fiscal agents & RISAO in Oracle-ERP. Preparing the reconciliation of non-cash balances accounts of RISAO on monthly basis.
- Work with Banks to resolve all bank reconciliations matter. Assist in audit work of RISAO. Maintain and comply with record retention requirement of RISAO. Serve as a resource and assist processing of large volume of payments received in SAO during peak time.
- Travel as assigned.
- Any other duties as assigned.

**_Prior Experience_**
- Minimum 1/ 3 years related job related experience required, preferably in an accounting environment.

**_Supervisory Responsibility_**
- Not Applicable

**_Budget Responsibility_**
- Not Applicable

**_Internal Contacts_**
- All staff at RISAO and appropriate staff at WHQ.

**_External Contacts_**
- Rotarians, club & district officers. Bank staff, auditors, Income tax authorities and concerned Government department officials.

**_Equipment Used_**
- Personal Computer/Laptop including special software systems and their integration components,

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