Executive Secretary

6 months ago

Ernakulam, India Teckfore Interiors Pvt Ltd Full time

Teckfore Interiors Pvt Ltd is a leading provider of interior design solutions, committed to delivering innovative and high-quality projects for our clients. With a focus on excellence and sustainability, we strive to create spaces that inspire and enhance the lives of our customers.

**Position Overview**:
**Responsibilities**:

- Provide administrative support to the executive team, including managing calendars, scheduling meetings, and making travel arrangements.
- Prepare and distribute correspondence, memos, reports, and presentations on behalf of the executive team.
- Coordinate and organize meetings, conferences, and special events, including arranging venues, catering, and logistics.
- Maintain confidential files and records, including sensitive information related to executive communications and business activities.
- Manage office supplies, equipment, and facilities, ensuring that they are well-maintained and stocked.
- Assist in the preparation of budgets, expense reports, and financial documents for the executive team.
- Conduct research and gather information as requested by the executive team to support decision-making and strategic planning.
- Coordinate with other departments and external stakeholders on behalf of the executive team to ensure timely and effective communication and collaboration.
- Perform other administrative tasks and special projects as assigned by the executive team.

**Qualifications**:

- Bachelor's degree in Business Administration, Office Management, or related field preferred.
- years of experience as an executive secretary, administrative assistant, or similar role, preferably supporting C-level executives.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent communication and interpersonal skills, with the ability to interact confidently with internal and external stakeholders.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- Discretion and confidentiality in handling sensitive information and communications.
- Ability to work independently with mínimal supervision and as part of a team.
- Flexibility and adaptability to handle changing priorities and work under pressure in a fast-paced environment.
- Professional demeanor and appearance, with a positive attitude and willingness to take on new challenges.

Teckfore Interiors Pvt Ltd is an equal opportunity employer and values diversity in the workplace. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: ₹12,552.30 - ₹52,003.09 per month

**Benefits**:

- Cell phone reimbursement
- Commuter assistance
- Internet reimbursement
- Leave encashment
- Life insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Secretarial work: 1 year (required)
- Management: 1 year (required)

Ability to Relocate:

- Ernakulam, Kerala: Relocate before starting work (required)

Work Location: In person

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