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Company Secretary

4 weeks ago

Bengaluru Karnataka, India Dnata Full time

**Job brief**:
We are looking for an experienced Company Secretary who would be the manager’s and company executive’s right hand. As Company Secretary, you will be instrumental in helping the office run smoothly, provide support to managers, senior-level executives, and departments. You’ll need to ensure that our company complies with financial and legal requirements, and maintain high standards of corporate governance. You also need to have a thorough understanding of the laws that affect your areas of work so that you are equipped to provide appropriate legal advice whenever needed.

**Key Responsibilities**:

- Report to the chairman and often liaise with board members.
- Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.
- Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.
- Provide legal, financial, and/or strategic advice during and outside of meetings.
- Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.
- Maintain statutory books, including registers of members, directors, and secretaries.
- Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
- Liaise with external regulators and advisers such as lawyers and auditors.
- Implement processes or systems to ensure good management of the organization.
- Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.
- Pay dividends to shareholders and manage share option schemes opted by various shareholders.
- Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.
- Monitor the administration of the company’s pension scheme.
- Manage contractual agreements with suppliers and customers.
- Manage the office space and deal with personnel administration and company/staff insurance policies.
- Drive PR activities related to aspects of financial management.

**Preferred Qualification & Experience**:

- Company Secretary having experience of Minimum 1 Year.
- Travel Industry Background (Added Advantage)

**Skills & Competencies**:

- Qualified graduate and member of the Institute of Company Secretaries of India with Minimum 1 years of experience with preferably in-house experience with the above responsibilities.
- Unyielding commitment to ethics & high personal integrity and impeccable professional ethics.
- Ability to communicate effectively and inspire confidence in teams, executive management, and peers.
- Ability to successfully work in cross-functional teams
- Ability and courage to question status quo and develop solutions to address concerns
- Effective and efficient delivery of top-quality Company Secretarial services in the corporate environment

Schedule:

- Day shift
- Monday to Friday
- Morning shift

**Experience**:

- Company Secretary: 1 year (preferred)

Work Location: In person