Import Export Documentation Executive

2 weeks ago

Bhandup West Mumbai Maharashtra, India Retail Detailz India Pvt. Ltd. Full time

Job Title: Import Export Documentation Executive

Company: Retail Detailz India Pvt Ltd.

Location: Mumbai, India

Overview:
We are seeking a detail-oriented and experienced Import Export Documentation Executive to join our team at Retail Detailz. As an integral part of our import-export operations, you will be responsible for managing and coordinating the documentation process to ensure compliance with regulatory requirements and smooth execution of international shipments. Your expertise in import-export documentation procedures and familiarity with customs regulations will contribute to the efficiency and success of our global trade activities.

**Responsibilities**:
1. Documentation Preparation and Verification:

- Prepare and review import-export documents, including invoices, packing lists, shipping labels, certificates of origin, and customs declarations.
- Ensure accuracy and completeness of documentation in compliance with import-export regulations, trade agreements, and customer requirements.
- Verify shipping and customs documents for accuracy, completeness, and adherence to legal and contractual obligations.

2. Customs Clearance Coordination:

- Liaise with customs brokers, freight forwarders, and shipping agents to facilitate customs clearance for inbound and outbound shipments.
- Coordinate the submission of import-export documentation to customs authorities and ensure timely clearance of goods.
- Resolve customs-related issues, discrepancies, and inquiries to prevent delays in shipments.

3. Trade Compliance and Regulatory Compliance:

- Stay updated on import-export regulations, trade policies, and customs procedures in India and international markets.
- Ensure compliance with import-export laws, export control regulations, sanctions programs, and licensing requirements.
- Advise internal stakeholders on trade compliance issues and recommend corrective actions to mitigate risks.

4. Logistics Coordination and Shipment Tracking:

- Coordinate with logistics providers to arrange transportation, freight forwarding, and cargo insurance for import-export shipments.
- Monitor the status of shipments, track cargo movements, and provide real-time updates to internal teams and external stakeholders.
- Address logístical challenges, delays, and disruptions to minimize impact on delivery schedules.

5. Record Keeping and Reporting:

- Maintain accurate records of import-export documentation, shipping records, and customs clearance documents.
- Generate reports on import-export activities, shipment volumes, customs duties, and compliance metrics for management review.
- Prepare documentation archives and ensure compliance with record retention policies.

**Requirements**:

- Diploma or Bachelor's degree in International Business, Supply Chain Management, or a related field.
- Proven experience as an Import Export Documentation Executive or similar role in the import-export industry.
- Strong knowledge of import-export documentation procedures, customs regulations, INCO terms, and international trade practices.
- Familiarity with customs clearance processes, import-export licenses, and trade compliance requirements in India.
- Proficiency in using import-export software and tools for documentation management and shipment tracking.
- Excellent communication and interpersonal skills to collaborate with internal teams, external partners, and government authorities.
- Attention to detail and accuracy in documentation preparation, verification, and record-keeping.
- Ability to multitask, prioritize workload, and meet deadlines in a fast-paced import-export environment.

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Health insurance

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Application Question(s):

- What is your current and expected CTC?
- If selected, how many days do you need to join?

**Experience**:

- total work: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Expected Start Date: 20/05/2024

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