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Procurement Operations Intern

4 weeks ago

Bengaluru Karnataka, India Guidewire Software Full time

We are looking for an enthusiastic individual, ready to take the first step in their procurement career. This position will be a key contributor to our procurement operations team and will have the opportunity to work on special projects to expand their knowledge of strategic sourcing.

This hybrid role is located in Bangalore with in-office participation a minimum of two to three days a week (no exceptions). The individual will support global stakeholders and report to the Procurement Operations Supervisor located in the Pacific US. To maximize collaboration with the broader team an overlap of a few US working hours is necessary 2-3 times a week.

**What You’ll Do as an Intern?**:

- Support procurement operations process at Guidewire, including sourcing, requisitioning, contracting, ordering, category supplier management, and reporting with customer service for the procurement team and business partners
- Update contract data and validate data quality in the software asset management system, i.e. review and validate contract entries, linkages, and data integrity.
- Respond to and execute purchase transaction requests and inquiries, i.e. address business requests for PO changes and supplier maintenance requests.
- Perform the supplier onboarding process and other supplier management activities with stakeholders and suppliers, e.g. validate supplier risk and assist with supplier business reviews.
- Maintain the procurement contract repository by uploading documents
- Use processing systems to route contract signature and archiving.
- Working with sourcing specialists to maintain deal knowledge history with links to documentation
- Responsible for maintaining and improving the data quality and currency in the contract repository and software asset management systems, the response and resolution of business stakeholder requests, and the speed and quality of our supplier onboarding process.

**Who You Are: Skills**:

- Detail Oriented - Aware of and manages all details as an opportunity for improvement and successful implementation
- Problem Solver -Ability to assess situations, identify problems, and evaluate potential solutions. Organized
- Excels in time, task, and information management
- Self Driven - Ability to structure the day to accomplish tasks independently and leverage resources to remain productive when questions or roadblocks arise
- Curious Learner
- Is motivated to ask questions, grow knowledge/skills and improve processes
- Strong Communicator
- Customer service and communication skills supporting all levels of employee stakeholders
- A Collaborator
- Strong individual contributor with a team mentality

**Relative Experience**:

- Knowledge or awareness of procurement and/or project management desirable
- Strong spreadsheet and Google Workspace user abilities
- Bachelor's degree (non-technical) or equivalent experience in procurement or business operations functions