Personal Assistant to CEO

9 hours ago

Madhapur Hyderabad Telangana, India Avventis Software Solutions Private Limited Full time

**Job Title: Personal Assistant to Chief Executive Officer (PA to CEO)**(**Preferred Females)**

**Company’s Information: Avventis Tech Inc **a private entity business mainly associated to provide IT based solutions. Currently, we are looking forward to expand our operations towards one of the largest scalable businesses that is **“IT Services and Consulting”** in the United States. Our goal is to make the meeting point between people and technology a place where innovation and creativity can thrive. Our experts share decades of experience and knowledge, and our customers enjoy the benefit of partnering with people who don’t simply understand technology but who live and breathe it.

**Job Summary**
As the Executive Assistant to the CEO, you will be responsible for providing comprehensive administrative and executive support to ensure the smooth operation of the CEO's office. This role requires exceptional organizational skills, discretion, and the ability to anticipate the needs of the CEO while maintaining confidentiality and professionalism at all times. You shall work hands-on as an individual contributor, and work under dynamic leadership which will help you learn management skills and get to see the organization from larger view. will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

**Exp**: 1 - 3

**Qualification**:

- Any Graduation.

**Role**:

- **Confidentiality Management**: Handle sensitive and confidential information with utmost discretion and integrity, maintaining confidentiality protocols and safeguarding sensitive documents and discussions.
- **Administrative Support**: Provide high-level administrative support to the CEO, including drafting correspondence, preparing reports and presentations, managing expenses, and maintaining accurate records and files.
- **Communication Liaison**: Serve as the primary point of contact for internal and external stakeholders, screening and managing incoming communications, and drafting responses on behalf of the CEO as needed.
- **Calendar Management**: Manage the CEO's complex and dynamic schedule, including coordinating meetings, appointments, and travel arrangements, while prioritizing conflicting demands and ensuring efficient use of time.
- **Travel Coordination**: Arrange all aspects of domestic and international travel for the CEO, including flights, accommodations, transportation, and visa requirements, ensuring seamless logistics and timely updates.
- **Meeting Coordination**: Plan and organize meetings, conferences, and special events, including preparing agendas, distributing materials, and coordinating catering and audio-visual requirements. Preparing minutes of the meetings and circulation of the same among all.
- **Relationship Building**: Foster positive relationships with key stakeholders, including board members, senior executives, clients, and external partners, representing the CEO professionally and building rapport on their behalf.
- Start as a fully hands-on individual contributor, and transform into a mostly hands-on management role as you build Infinity learn’s business intelligence function..

**Requirement**:

- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively and manage competing demands with poise and professionalism.
- Excellent communication skills, both written and verbal, with a keen attention to detail and the ability to communicate clearly and effectively.
- Strong interpersonal skills and the ability to build relationships and collaborate effectively with individuals at all levels of the organization.
- Highest level of confidentiality and maturity.
- May also be involved in preparing reports, presentations, and other documents, as well as handling confidential information with discretion.
- Discretion, integrity, and the ability to handle confidential information with sensitivity and professionalism.

**Location: Hyderabad. Desired Skills and Experience**- Chat GPT, Microsoft Office, Secreterial Activites, Document Drafting, MOM, MIS reports
- Time Management,, Problem Solving, Attention to Detail, Confidentiality, Adaptability, Scheduling
- Excellent communication skills, Organizational skills, Proficient in Microsoft Office, Ability to multitask, Confidentiality.

Pay: ₹200,000.00 - ₹400,000.00 per year

Schedule:

- Monday to Friday
- Night shift
- US shift

Ability to commute/relocate:

- Madhapur, Hyderabad, Telangana: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Females preferred

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

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