Company Secretary

2 weeks ago

Mulund West Mumbai Maharashtra, India MITSU CHEM PLAST LTD. Full time

**About company-**

Mitsu Chem, a leading manufacturer of world-class plastic blow Molded and injection Molded plastic products. Our head office is in Mulund ( Mumbai, Maharashtra ) and three manufacturing units are located at Tarapur (2) and Khalapur (1).We are a BSE listed company having 300+ crore turnover.

**Linkedin page**:
**Overview**:
The Company Secretary plays a pivotal role in ensuring the company's corporate governance framework is robust and effective, particularly for listed companies. They act as a bridge between the board of directors, shareholders, regulatory authorities, and other stakeholders. This role ensures that the company complies with legal, regulatory, and statutory requirements and supports the board in delivering its objectives.

**Key Responsibilities**:

- **Corporate Governance**:

- Ensure the company adheres to corporate governance best practices as per the local stock exchange regulations, Companies Act, and other relevant regulations.
- Advise the board of directors on corporate governance standards and evolving statutory obligations.
- Facilitate and monitor the implementation of board policies and procedures.
- Organize board evaluations and ensure proper follow-up on action items.
- **Board and Committee Support**:

- Coordinate and attend board, committee, and shareholder meetings (AGMs, EGMs).
- Prepare and circulate agendas, meeting notices, board papers, minutes, and resolutions in compliance with statutory and regulatory requirements.
- Maintain an accurate register of directors and officers.
- Act as a point of contact for board members and support them with timely information and advice on company matters.
- **Regulatory Compliance**:

- Ensure compliance with listing regulations, stock exchange reporting, and timely submission of regulatory filings.
- File annual returns, changes in the company’s structure, and other necessary documents with the Registrar of Companies.
- Manage the company's insider trading policies and monitor the adherence to legal and regulatory disclosure obligations.
- Oversee the preparation and submission of statutory reports, including the annual report and financial disclosures.
- Keep up-to-date with changes in legislation and regulatory requirements and ensure the company’s policies reflect these changes.
- **Legal and Corporate Administration**:

- Maintain the company’s statutory books and records, including registers of members, directors, and secretaries.
- Provide legal advice on corporate matters and maintain proper documentation of the company’s operations, contracts, and agreements.
- Liaise with external legal counsel on company matters when necessary.
- Monitor changes in share ownership and ensure proper execution of share transfer documentation.
- **Stakeholder Management**:

- Manage relationships with shareholders, providing them with timely and accurate information as required.
- Coordinate communication between the board, shareholders, and external stakeholders, ensuring transparent and accurate dissemination of information.
- Handle shareholder grievances and oversee the dividend payout process.
- Serve as the primary liaison for institutional investors, regulatory bodies, and auditors.
- **Risk Management**:

- Support the risk management function by ensuring the company maintains compliance with risk and control measures.
- Provide reports and insights to the board regarding risks associated with governance and regulatory compliance.
- **Ethics and Integrity**:

- Ensure the company and board members uphold the highest standards of integrity, ethics, and transparency in all dealings.
- Promote and safeguard the ethical framework within which the company operates.

**Qualifications and Skills**:

- Company Secretary.
- Minimum 3 years of experience in corporate governance, legal, or company secretarial roles, preferably within listed companies.
- Thorough knowledge of corporate governance principles, Companies Act, listing regulations, and securities laws.
- Excellent organizational, communication, and interpersonal skills.
- Strong attention to detail and ability to handle sensitive and confidential information.
- Ability to manage multiple tasks, prioritize, and meet deadlines.

**Preferred Skills**:

- Familiarity with the regulatory environment in India.
- Experience working with the board and senior leadership in a publicly listed company.
- Proficiency in the use of board management software and legal documentation tools.

**Key Relationships**:

- Board of Directors
- Shareholders
- Regulatory Authorities (e.g., stock exchange, securities commission)
- Legal and Compliance Teams

Auditors and External Advisors

Pay: ₹45,000.00 - ₹50,000.00 per month

**Experience**:

- total work: 3 years (preferred)

Work Location: In person

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