Workplace Experience Coordinator

1 month ago


Gandhinagar, India Jump Trading Full time

People and culture are really important at Jump. Our Office Workplace Services team are key ambassadors and we're looking to add to the team in our India office As a Workplace Coordinator, you will be responsible for providing first class facilities and administration in partnership with the Global Workplace Services teams. This role suits a resourceful self-starter and team player who will thrive in a dynamic and fast-paced environment, working across our APAC offices.

**What You'll Do**:

- Manage APAC travel and accommodation bookings for employees and visitors
- Assist in managing onsite vendors (food, beverage, engineers, cleaning staff), regularly review and negotiate agreements and oversee facility maintenance and day-to-day operations
- Collaborate with the Global Workplace Services team on travel, event and swag ideas and global projects
- Partner with the wider People Operations team to identify opportunities to enhance & create a positive, productive environment which is aligned with our culture and values
- Collaborate with managers and teams on researching, planning and running in-office and off-site employee events and team bonding opportunities
- Provide light accounting support such as cross-checking team invoices, reconciling transactions on the company credit card and liaising with our Accounts Payable team on team invoices and annual team spend reporting
- Other duties as assigned or needed

**Skills You'll Need**:

- A bachelor's degree in business management or related field (or equivalent experience and training)
- Demonstrable experience as a travel consultant, with expertise in local and international travel arrangements.
- Background in corporate travel important.
- Ability to source the best quotes.
- A knack for delivering multiple outputs within tight turnaround times, as needed.
- Capacity to deliver commendable services that surpass expectations.
- Strong customer service skills and a professional manner
- An ability to work independently and multi-task effectively
- A keen eye for detail, excellent prioritization, organisation and time management abilities
- Strong verbal and written communication skills
- Competency across Microsoft Office including Excel, Word, and PowerPoint
- To interact with external and internal individuals effectively, maintaining composure during stressful situations
- To be comfortable working onsite five days per week
- Reliable and predictable availability


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