Event Co-ordinator

2 months ago


Beleghata HO Kolkata West Bengal, India Papillon Full time

**Event Coordinator (Female)**

**Position Overview**:
**Responsibilities**:
**Event Planning and Coordination**:

- Conceptualize, plan, and execute a wide range of events, ensuring they align with the client's objectives and expectations.
- Coordinate logistics, including venue selection, catering, decorations, and audio-visual requirements.
- **Client Interaction**:
Act as the primary point of contact for clients, understanding their event needs and providing excellent customer service.
- Regularly communicate with clients to provide updates and address any concerns.

**Vendor Management**:

- Source and negotiate with vendors for event-related services, including catering, audio-visual equipment, and transportation.
- Build and maintain strong relationships with vendors to ensure quality services.

**Budget Management**:

- Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
- Keep accurate records of expenses and provide regular budget updates to clients.

**On-Site Event Coordination**:

- Oversee on-site event setup, ensuring everything runs smoothly and according to plan.
- Address any issues or challenges that may arise during events promptly and professionally.

**Creative Input**:

- Contribute creative ideas for event themes, decorations, and experiences to enhance overall guest satisfaction.
- Stay updated on industry trends to bring innovative concepts to the planning process.

**Post-Event Evaluation**:

- Conduct post-event evaluations to assess the success of events and gather feedback from clients and attendees.
- Use feedback to improve future event planning and execution.

**Qualifications**:

- Bachelor's degree in Event Management, Hospitality, or a related field.
- Proven experience in event planning and execution.
- Strong interpersonal and communication skills.
- Detail-oriented with excellent organizational and time management abilities.
- Ability to work under pressure and meet tight deadlines.

**Additional Requirements**:

- Proficient in event management software and Microsoft Office Suite.
- Willingness to work flexible hours, including evenings and weekends, as required by event schedules.
- Knowledge of local venues, vendors, and suppliers is a plus.

**How to Apply**:
**Job Types**: Full-time, Permanent, Fresher, Internship
Contract length: 3 months

Pay: ₹8,000.00 - ₹12,500.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift
- Evening shift
- Morning shift

Supplemental Pay:

- Performance bonus

**Education**:

- Diploma (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English, Hindi, Bengali (required)

**Location**:

- Beleghata H.O, Kolkata, West Bengal (required)

Willingness to travel:

- 75% (preferred)

Work Location: In person



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