Executive Assistant

2 months ago

Navi Mumbai, India Presidency Full time

**Work Location**: Navi Mumbai, India

**Required work experience**: 08 to 10 years

**Position Summary**:
Reporting directly to the CEO, the Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. Organizes and coordinates executive outreach and external relations efforts; and Special projects.

**Accountabilities**
- Position reports to the CEO
- Works directly with senior-level staff and HR both internally and externally.
- Willing to travel within India & internationally

**Requirements**:

- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
- Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful.
- Ability to conduct research and present data in a succinct and well-written manner.
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Excellent management, time-management, and problem-solving skills.

**Primary Responsibilities**:
Executive Support

Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communicates with the general staff on the CEO’s behalf and coordinates for high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Senior Leadership Team, The Management Team (TMG)

Communicates directly on matters related to programmatic initiatives as directed.

Conducts research on prospective corporate and foundation donors to identify and evaluate current needs and assembles materials needed for the proposals.

Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication with donors and prospects.

Supports CEO in his external commitments, including service on external boards, committees and other groups.
- **HR Support**

Administratively supports HR director (documents formatting, surveys set up and other administrative tasks) as directed.

Board Support and Liaison

Serves as the CEO’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings; processing travel reimbursement requests.

Coordinates Executive, Finance, Governance & Nominating, and Audit Committee meetings, maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off-site to support the CEO’s agenda.

**Education **:Management Graduate with Relevant Experience. Working with foreign companies will be an added advantage.

**Key Skills **:Tasks pertaining to corporate executive

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