Executive Assistant

**Details**

Designation : Executive Assistant

Reporting To : Business Head

Location : Yamunanagar near Chandigarh

**Education and Experience : MBA**

Minimum 1- 3 years of relevant work experience

5.

**Skills**:

- Proven experience in a similar administrative or managerial role.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficient in Microsoft Office & Google Suite.
- Attention to detail and ability to multitask.
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving and decision-making skills.
- Knowledge of business operations and administrative procedures.

**CORE COMPETENCIES**
- Organization and Time Management
- Communication Skills
- Attention to Detail
- Problem Solving
- Relationship Building
- Confidentiality and Discretion
- Adaptability and Flexibility
- Technology Proficiency
- Resource Management
- Proactive Approach
- Decision Making
- Leadership Skills

Job Profile

1. Meeting Management:

- Prepare minutes of meetings and distribute them to relevant stakeholders.
- Schedule day-to-day meetings, both internal and external, and ensure smooth coordination.

2. Coordination and Follow-up:

- Track and follow up on the status of MOM across the group.
- Collect review data related to plant operation, sales, HR and other support functions.
- Coordinate between stakeholder’s requirements and updates.

3. Communication and Correspondence:

- Assist in drafting and preparing reports, presentations, and correspondence.

4. Travel and Event Management:

- Plan and coordinate travel arrangements, with the travel desk department.
- Organize events and conferences as required.

5. Administrative Support:

- Manage diaries, organize meetings, and arrange appointments.
- Maintain databases and filing systems.
- Implement and maintain administrative procedures and systems.
- Liaise with stakeholders, and clients.
- Collate and file expenses.

7. Executive Support:

- Read, research, and route correspondence.
- Maintain the appointment schedule, planning and scheduling meetings, conferences, teleconferences, and travel.
- Represent the executive by attending meetings in their absence and speaking on their behalf.
- Welcome guests and customers, answering or directing inquiries.
- Maintain confidentiality of information and protect operations.

8. Reporting and Project Management:

- Assign work to clerical staff and follow up on results.
- Prepare reports by collecting and analysing information.
- Support in the preparation of monthly reports, quarterly strategy reports, and other business-related reports.
- Assist in project management and adhere to project timelines.

**Job Types**: Full-time, Permanent

**Salary**: ₹22,000.00 - ₹45,000.00 per month

**Benefits**:

- Commuter assistance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus
- Yearly bonus

**Education**:

- Master's (preferred)

**Experience**:

- Executive Assistant: 3 years (preferred)

Ability to Commute:

- Yamunanagar, Haryana (required)

Ability to Relocate:

- Yamunanagar, Haryana: Relocate before starting work (required)

Work Location: In person