Front Desk Executive

5 months ago

Girgaon Mumbai Maharashtra, India Growth Consultant Full time

**Job Role**
- To greet and welcome guests/visitors as soon as they arrive at the office.
- To direct visitors to the appropriate person and office
- To answer, screen and forward incoming phone calls
- To ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) front desk management and upkeep
- Inventory Management
- Vendor Management
- Office administration and maintenance
- Travel booking for internal team for office travel
- Build and manage strong long-lasting relationships with internal team
- Assign and monitor clerical functions.
- To receive, sort and distribute daily mail/deliveries
- To maintain office security by following safety procedures and controlling access via the reception desk
- To order office supplies and keep inventory of stock
- To update calendars and schedule driver’s trips.
- To supervise administrative/ office boys staff and divide responsibilities to ensure performance
- To organize travel and accommodation for employees and customers for official purpose
- To scrutinize employees’ travel, vendor, and other invoices in accordance with relevant policies and share them with the accounts team.
- To perform bookkeeping tasks such as monitoring accounts receivable, and budget tracking.
- To arrange both internal and external events/ activities/ celebrations.
- To coordinate office activities and operations to secure efficiency and compliance to company policies
- To coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
- To maintain general office files, including inventory files, vendor files, and other files related to the company’s operations.
- To oversee the maintenance of office facilities, and equipment.
- To print employee’s ID cards, visiting cards, desk display name plate.
- To arrange company’s mobile phone, sim, stationery, and work area for new hires in coordination with HR and IT team.
- Perform all other ad hoc tasks assigned by the reporting manager

**Educational Qualification**
- Bachelors/ Master’s degree in relevant field.
- 2 - 4 years of front desk and administration experience in the related industry.
- Familiarity with office machines (e.g. fax, EPBX, printer, bio-metric etc.)
- Knowledge of office management and basic book-keeping
- Excellent listening, negotiation and presentation skills
- Excellent verbal and written communications skills
- Good organizational and multi-tasking abilities
- Strong problem-solving and people skills
- Customer service orientation
- Results-oriented with strong analytical skills
- Excellent knowledge of MS Office (especially Excel and Word)

**Job Types**: Full-time, Permanent

Pay: ₹25,000.00 - ₹35,000.00 per month

**Education**:

- Bachelor's (required)

**Experience**:

- total work Front Desk/ Admin Executive Role: 2 years (required)
- in travel management and accommodation: 1 year (required)
- Administration & Facilities: 2 years (required)

**Language**:

- English (required)
- Hindi (required)

**Location**:

- Girgaon, Mumbai, Maharashtra (required)

Work Location: In person

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