Data Entry and Administration

2 weeks ago


Cherlapally Hyderabad Telangana, India NISC Exports LTD Full time

Job Title: Liaison & Admin. Executive

About the Company:
NISC Export Services Private Limited (NES) is looking for Liaison & Admin Executive. The position is based out of Hyderabad (Cherlapally). NES is a leader in the on-line reference marketplace serving libraries and database publishers worldwide.

The Liaison & Admin. Executive is responsible for performing the following duties pertaining to NES.

Lands, Legal & General works:

- Preparing letters using MS-Word by taking dictation; and creating various statements using MS-Excel
- Work closely with the repository team to scan and store all original important documents and photocopies of those papers in the record room as necessary and as per the order of importance.
- Assist the Liaison Officer during his tours/visits to the various Govt. offices for submitting the letters & to obtain the acknowledgements therein.
- Follow-up on the progress of works with various Govt. departments in the absence of Liaison Officer.
- Complete papers/documents filing daily. Also, shall keep records carefully in the racks and almirah and label them properly.

Admin. Works:

- Facility Management - To monitor building & guest room maintenance that includes electrical, plumbing, civil works etc.
- Daily inspection of the building/facility and work locations to check that staff has the right amenities.
- Looking after the pest control activities.
- Monitor security services and CCTV.
- Inspection of all security activities like inward register, outward registers, out passes, visitors’ register etc.
- Renewal of Annual Maintenance Contracts - Air conditioning system, diesel generator, fire-fighting system etc.
- Vehicle’s management - periodical maintenance, fuel filling and making the entry into the intranet, logbooks verification with the security register etc.
- Driver’s management.
- Scrutinize and process the quotations/estimates/work orders and administrative expenditure bills - vendor payments, fuel bills, mobile bills, security bills, telecommunication bills etc. and ensure its timely payment.
- Co-ordinate with the departments viz., purchases, systems support, electrical and accounts for providing and maintaining the facilities for the employees.
- Making travel arrangements for the Directors
- Maintain all the admin related files.
- Organising visitor visits - airport pickup and drop-off, preparing the lodging, arranging for meals, setting up meetings etc.
- Sending fortnightly MIS reports on administrative and housekeeping activities
- Co-ordinate with Housekeeping team and ensure that the housekeeping is done regularly.
- Ensure that sufficient inventory of required consumables is maintained as per the prescribed levels.

Working Conditions
- Work Location: NES Office, Hyderabad
- Timings: 9:00 AM to 5:30 PM
- Working Days: 6 Days a week

**Job Types**: Full-time, Permanent

**Salary**: From ₹15,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

**Education**:

- Higher Secondary(12th Pass) (preferred)

**Experience**:

- Microsoft Office: 1 year (required)
- total work: 1 year (required)

**Language**:

- English (preferred)

Work Location: In person

Expected Start Date: 15/04/2024



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