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Documentation Officer

4 weeks ago

Chembur Mumbai Maharashtra, India CORO India Full time

The Documentation Officer will be responsible for serving as a bridge between all the members of the Samta team, fellows, Coro’s core team, funding partners APPI, and other stakeholders of the Samta initiative for the creation of Documentation and Knowledge Development.
- Location_: Chembur, Mumbai, Maharashtra

The Documentation Officer will be responsible for serving as a bridge between all the members of the Samta team, fellows, Coro’s core team, funding partners APPI, and other stakeholders of the Samta initiative. This will be done through the interlinkage of two key components:
1. **Documentation**: To gather and maintain clear records of all the _work_ that has been carried out and is in progress. This includes understanding and capturing the entire team’s contribution in periodic reports. These reports may include the gaps/challenges/successes identified in specific aspects of the fellowship or the overall process itself. Also integral to this role is the writing of case studies, content for Coro’s annual report and website updates, preparation of Ppts, and recording of the minutes from every workshop / cross-learning and core team meetings.

2. **Knowledge Development**: Articulate Coro’s contributions and the process by which Samta fellows are generating fields of consciousness and mobilising social change through the deployment of constitutional values in both the public and private domains.

**KEY **RESPONSIBILITIES**
- Articulate programme objectives, gaps, challenges, successes, and potential contributions.
- Capture the context in which the programme was conceived, conceptualised, designed and implemented.
- Systematic collection, examination and collation of data.
- Prepare accountability and progress reports that inform all the stakeholders about CORO’s programmatic contributions and the issues inherent to the process of scaling.
- Innovate creative ways for presenting data - this may include photo and essay documentaries, blog entries, video collages from the field, journal entries etc.
- Analyse existing data and prepare documents that demonstrate the fellowship programme’s ability to generate/inspire critical evaluation competencies.
- Balance quantitative & qualitative data inputs. Ensure that organisational publications effectively respond to stakeholder needs.
- Conduct interviews and in-depth discussions (formal and informal), with a range of stakeholders to get a sense of how they view the programme, expected outcomes, performance markers
- Prepare profiles of all participating entities, including other host organisations, independent consultants, mentors, new fellows, etc.
- Produce a (or several) comprehensive document that reflects the _work_ done by Samta and how it expects or plans to successfully scale the model.

**ADDITIONAL **RESPONSIBILITIES**
- Communicate fellowship data, updates and observations to Samta and Coro’s core team members.
- Participate in organisational meetings; identify and respond to issues as needed; provide feedback whenever required or appropriate.
- Identify ways to _work_ most efficiently.
- Provide support to team members; draft SOPs and gain alignment for implementation.
- Recognise and solve typical problems in your own _work_ area.

**QUALIFICATIONS**
- BA, BSW, MA, MSW, MPhil, PhD, or other advanced degrees in the Social Sciences, Management and Humanities.
- Minimum 2 years experience in research or documentation at an NGO, teaching or research institute.
- Strong writing, communication and presentation skills in the English language.
- Fluency or at least a medium level of reading comprehension and verbal competency in both Marathi and Hindi.
- Ability to _work_ with a diverse team.
- Comfortable with travelling and doing some fieldwork.
- Ability to _work_ efficiently and produce results under pressure.
- Excellent time management skills.
- Must have good research skills, including the ability to carry out literature surveys, locate reference materials online, do quick internet searches, and identify materials from offline sources.
- Willingness to _work_ individually but also lead in the completion of some tasks.
- Good coordination skills.
- Sensitivity and listening skills.

**REMUNERATION**

Between Rs. 30,000 to 40,000 per month, _based_ on experience and qualifications