Ed Office Executive

2 months ago

Bengaluru, India ISBR Full time

About the job

Administrative Support: Provide comprehensive administrative support to the Executive Director (ED), including managing calendars, scheduling appointments, coordinating meetings, and maintaining files and records.

Meeting Coordination: Assist in planning and organizing meetings, conferences, and events involving the ED. Prepare meeting materials, agendas, and minutes, and ensure timely distribution to participants. Attend meetings to record minutes and maintain accurate records.

Confidentiality and Discretion: Handle sensitive and confidential information with utmost discretion and maintain a high level of professionalism and confidentiality in all interactions and tasks.

Information Management: Maintain an organized filing system for documents, records, and correspondences. Ensure easy retrieval of information when needed.

Liaison and Stakeholder Relations: Serve as a liaison between the ED's office and internal and external stakeholders, including faculty, staff, students, trustees, community members, and external organizations. Foster positive relationships and maintain effective communication channels.

Special Projects and Initiatives: Assist in the coordination and implementation of special projects, initiatives, and events as assigned by the ED. Conduct research, gather data, and prepare reports or presentations as needed.

Professional Representation: Represent the ED office professionally in various settings, such as meetings, events, and committees. Act as a point of contact for visitors and guests.

Qualifications:

- A bachelor's degree, Master's degree will be preferred.
- Previous experience in an administrative or executive support role, preferably in a higher education or similar environment.
- Strong organizational and time management skills, with the ability to handle multiple tasks and prioritize effectively.
- Excellent written and verbal communication skills, with attention to detail and accuracy.
- Proficiency in using office software and tools, including word processing, spreadsheet, and presentation software.
- Discretion, integrity, and the ability to maintain confidentiality when handling sensitive information.
- Strong interpersonal skills and the ability to work effectively with diverse stakeholders.
- Flexibility and adaptability to changing priorities and deadlines.
- Knowledge of higher education policies, procedures, and administrative processes is desirable.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹15,000.00 - ₹20,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Higher Secondary(12th Pass) (preferred)

Application Deadline: 19/06/2023
Expected Start Date: 19/06/2023

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