Personal Secretary to CEO

2 weeks ago


Lower Parel Mumbai Maharashtra, India Cuddles Foundation Full time

Personal Secretary to CEO

About the role:
As the Personal Secretary to the CEO, this role holder will work with the CEO in planning,

scheduling, and organising tasks to keep time and attention focused on company goals,

projects, and priorities. The Personal Secretary will ensure that personal and professional

calendars do not clash so that the CEO’s time and attention can be best utilised for the

blue-sky thinking required at the Foundation and quality time required at home.

**Responsibilities**:
→ Calendar Management:
○ Maintain and coordinate the CEO's personal and professional calendars,

including scheduling appointments, meetings, and travel arrangements.

○ Prioritise and organise the CEO's schedule, ensuring optimal time

management and efficient use of resources.

○ Remind the CEO of upcoming appointments and important tasks.

→ Vendor Management:
○ Coordinate with vendors for various services, including travel agencies,

event/party organisers, hotels, and other service providers.

○ Obtain quotes, negotiate contracts, and ensure timely payment to vendors.

○ Maintain a database of preferred vendors and contact information.

→ Financial Support:
○ Assist with financial matters, including handling payments, invoices, and

reimbursements for the CEO.

○ Coordinate with the finance department to ensure accuracy and timely

processing of financial transactions.

○ Maintain expense records and prepare reports as required.

→ Travel Coordination:
○ Arrange domestic and international travel itineraries, including flights,

accommodations, ground transportation, and visa arrangements.

○ Prepare travel-related documents and maintain detailed travel records.

○ Provide necessary support during travel, including handling logistics and

addressing any issues that may arise.

→ Confidentiality and Communication:
○ Maintain strict confidentiality regarding sensitive information and

discussions.

behalf of the CEO.

→ Administrative Support:
○ Coordinate and schedule board meetings, executive meetings, and other

important gatherings.

○ Assist with organising company events, conferences, and other personal

special occasions for the CEO.

Must-Haves:
→ Bachelor's degree in business administration, secretarial studies, or a related field

(preferred).

→ Proven experience as a personal secretary or executive assistant to a high-level

executive.

→ Familiarity with travel booking systems and expense management.

**Skills**:You are responsible.

There are times when you will need to juggle many tasks simultaneously. Success in this role

will require you to plan, prioritise and manage multiple tasks with multiple deadlines.

You are discreet.

You will have access to many forms of confidential and sensitive information. Maintaining

confidentiality and exercising discretion are essential for success in this role.

You are a communicator.

You have strong verbal and written communication skills, with attention to detail and

accuracy. This allows you to interact professionally with individuals at all levels.

You are adaptable.

You have the flexibility and adaptability to work in a dynamic and fast-paced environment.

This allows you to handle unexpected situations with ease.

Location: Mumbai

**Job Types**: Full-time, Permanent

**Salary**: ₹60,000.00 - ₹70,000.00 per month

Schedule:

- Day shift

Ability to Relocate:

- Lower Parel, Mumbai - 400013.: Relocate before starting work (required)

Work Location: In person


  • Personal Secretary

    2 days ago


    Lower Parel, Mumbai, Maharashtra, India Solitaire Consultancy Services Full time

    Job Profile : Personal Secretary Location : Lower Parel Salary : 50,000 to 75,000 per month - Reporting to senior management and performing secretarial and administrative duties. - Typing, formatting, and editing reports, documents, and presentations. - Entering data, maintaining databases, and keeping records. - Liaising with internal departments,...

  • Secretary CEO

    3 days ago


    Nashik, Maharashtra, India Indorewala ENT Hospital Full time

    **About Us**: Indorewala ENT Hospital is a leading healthcare facility located in Nashik, Maharashtra, specializing in the diagnosis and treatment of ear, nose, and throat (ENT) disorders. Our state-of-the-art hospital is committed to providing compassionate care and innovative treatment options to our patients. **Job Overview**: **Responsibilities**: -...


  • Nariman Point, Mumbai, Maharashtra, India Placement Mumbai Full time

    **Posted On** 06 Mar 2424 **Description** **Skills**: Secretarial Skills, Personal Assistance, Fixing Appointments, Travel Arraangements, Office Administration, **Qualification**: Any graduate **Work Hours**: 10:30 to 7 **Salary**: 4 lacs - 6 lacs PA **Experience Required**: 3 to 6 Years **Industry**: NBFC **Details**: **Job...

  • Ea to CEO

    6 days ago


    Mumbai, India Employee Hub LLP Full time

    Must have worked as EA or Secretary. - Can handle Visa and travel desk for CEO or MD. - Can handle critical data pertaining to CEO (personal or professional). - Must have a pleasing personality and should be smart. - Should know to keep things confidential. Should be good in basic excel **Job Types**: Full-time, Regular / Permanent **Salary**:...

  • Personal Secretary

    1 day ago


    Bhandup, Mumbai, Maharashtra, India PerfectRecruit Services Full time

    **Personal Secretory**: - **Calendar Management**: Scheduling appointments, meetings, and events for the employer. This includes coordinating logistics, sending out invitations or meeting requests, and ensuring that the employer's schedule is organized and optimized. - **Travel Arrangements**: Making travel arrangements such as booking flights, hotels,...


  • Mumbai, India Employee Hub Full time

    Hello, We are looking for **EA(Executive Assistant ) to CEO** for reputed. Exp: 3-8yrs experience Location :Breach candy office JD: - Must have worked as EA or Secretary. - Can handle Visa and travel desk for CEO or MD. - Can handle critical data pertaining to CEO (personal or professional). - Must have a pleasing personality and should be smart. -...

  • Personal Secretary

    9 hours ago


    Mumbai, Maharashtra, India Outright Creators Full time

    Job Position # Personal Secretary to Proprietor Salary # 45000 to 50000 per month Minimum Educational Qualification # Higher Secondary with experience or graduate with experience. Company # Export and financial consultancy Location # Mumbai but need to travel with business purpose. Gender # Female **Job Types**: Full-time, Permanent **Salary**:...


  • Lower Parel, Mumbai, Maharashtra, India Bhagat HR Services Full time

    Designation - Assistant Company Secretary / Company Secretary Qualification - Qualified CS Must have completed article-ship. Exp: 1 + yrs **Salary**: 50K pm Job location : Lowerparel 1. ROC Annual Compliance of Company and LLP 2. Filing of MSME-I Form and DPT-3 3. DIN Application 4. Annual KYC of Directors, Partners including change of details 5. FLA...


  • Mumbai, India RIGHT STAFF Full time

    Personal Secretary / Executive Assistant Job Description : - Secretary ( Executive Assistant to CEO) Excellent communication Skills, Letter drafting skills, good typing speed. Follow ups & Co-ordination work Providing administrative & secretarial support to CEO Travel - Coordinating with travel desk and hotel desk for arranging Visas, Air Tickets, Hotel...


  • Mumbai, India RIGHT STAFF Full time

    Personal Secretary / Executive Assistant at Bandra Job Description : - Secretary ( Executive Assistant to CEO) Excellent communication Skills, Letter drafting skills, good typing speed. Follow ups & Co-ordination work Providing administrative & secretarial support to CEO Travel - Coordinating with travel desk and hotel desk for arranging Visas, Air...


  • Mumbai, India RIGHT STAFF Full time

    Personal Secretary / Executive Assistant at Bandra Job Description : - Secretary ( Executive Assistant to CEO) Excellent communication Skills, Letter drafting skills, good typing speed. Follow ups & Co-ordination work Providing administrative & secretarial support to CEO Travel - Coordinating with travel desk and hotel desk for arranging Visas, Air...


  • Lower Parel, Mumbai, Maharashtra, India Eazr Full time

    Executive Assistant to the CEO - Eazr, Mumbai's fast-growing Fintech Company. **Requirements**: - 1 year of experience in assisting a CEO or in a similar role Strong organizational and time management skills. - Excellent written and verbal communication skills Ability to work well under pressure and handle multiple tasks simultaneously. - Proficiency in...

  • Personal Secretary

    5 days ago


    Vashi, Navi Mumbai, Maharashtra, India Maitri International Full time

    Looking for a Secretary with 2-5 years of experience with (Age group of 25 -35 years. - Servicing & supporting day-to-day operational work & administrative tasks of the Managing Director - Should have excellent communication skill (both oral and written). Should be proficient in English. - basic knowledge of accounts will be an added advantage - Should have...


  • Mumbai, India RIGHT STAFF Full time

    **Personal Secretary / Executive Assistant** Working Day: Monday to Saturday Job Description: - Secretary ( Executive Assistant to CEO) - Excellent communication Skills, Letter drafting skills, good typing speed. - Follow ups & Co-ordination work - Providing administrative & secretarial support to CEO Travel - Coordinating with travel desk and hotel desk...


  • Andheri West, Mumbai, Maharashtra, India MNL GLUCK SERVICES PVT LTD Full time

    Fluent in English - Graduate and should be well verse with Excel,Mails and research and most importantly should be great at follow ups Her travel distance to office should not be more than 30/45 mins All the work required by an EA, Secretary. Both Professional and personal. She has to become Eyes & Ear of the CEO **Salary**: ₹25,754.25 - ₹45,147.73...

  • Personal Secretary

    2 days ago


    Vashi, Navi Mumbai, Maharashtra, India Career Choice Solution Full time

    Job Description: - As a Personal Secretary, you will play a pivotal role in providing high-level administrative support to a senior executive or business leader. Your responsibilities will include managing schedules, handling correspondence, coordinating meetings, and ensuring seamless communication between the executive and various stakeholders....

  • Personal Secretary

    3 days ago


    Nashik, Maharashtra, India Paradigm Consultancies Full time

    **WE ARE HIRING** **Job designation: - Personal Secretary** **Job location: - Nashik, Maharashtra** **Salary: - 15,000-22,000 Per Month** **Experience: - ** - 1-2 years of experience in a secretarial or administrative role. - Fresher can apply **Education: - ** - A bachelor's degree in business administration, secretarial studies, or a related...


  • Navi Mumbai, India GI Group Full time

    Role**:Executive Assistant to CEO** EXP**:8 to 14 years** Location**:Navi Mumbai** **Roles and Responsibilities** Summary of job Provide full administrative and secretarial support at a senior level to the CEO to ensure the smooth management of the day-to-day affairs, and most effective use of time. Handle sensitive and complex issues in a professional...

  • Personal Assistant

    2 days ago


    Powai, Mumbai, Maharashtra, India MNL GLUCK SERVICES PVT LTD Full time

    Fluent in English - Graduate and should be well verse with Excel,Mails and research and most importantly should be great at follow ups Her travel distance to office should not be more than 30/45 mins All the work required by an EA, Secretary. Both Professional and personal. She has to become Eyes & Ear of the CEO **Salary**: ₹30,718.50 - ₹50,585.64...

  • Personal Secretary

    9 hours ago


    Nashik, Maharashtra, India Paradigm Consultancies Full time

    WE ARE HIRING Job designation: - Personal Secretary : Male Job location: - Nashik, Maharashtra **Salary**: - 10,000- 15,000 per month **Experience**: - Total experience: - 2 years experience in administration or similar role. - Minimum experience: - 0-1 years of experience in a similar role providing administrative support to senior...