Purchase Officer

2 weeks ago

Malappuram, India MINISTER OFFICE FURNITURE Full time

Responsible to ensure that Shipment of the products will be done to the customer site without any delay and as per the instruction of Check and verify the Stock Request report from the team and ensure that the purchase request is optimum and prepare the purchase order.
- Get the quotations from the suppliers; analyze the price and the credit periods that they are offering, after consulting with the Manager
- Purchase & Inventory
- Give the purchase order by mail to the supplier, do the follow up before the date of commitment.
- Verify the materials received by comparing the invoice and the purchase order to ensure there is no change in the price, specification and the other details.
- Update the P.O register when the purchase received by the company, update the invoice number and payment status for future reference.
- Coordinate with the suppliers in the case of credit payments and ensure that the company is keeping its credit days and amount.
- Responsible to ensure that Shipment of the products will be done to the customer site without any delay and as per the instruction of Check and verify the Stock Request report from the team and ensure that the purchase request is optimum and prepare the purchase order.
- Get the quotations from the suppliers; analyze the price and the credit periods that they are offering, after consulting with the Manager
- Purchase & Inventory
- Give the purchase order by mail to the supplier, do the follow up before the date of commitment.
- Verify the materials received by comparing the invoice and the purchase order to ensure there is no change in the price, specification and the other details.
- Update the P.O register when the purchase received by the company, update the invoice number and payment status for future reference.
- Coordinate with the suppliers in the case of credit payments and ensure that the company is keeping its credit days and amount.
- Identifying potential suppliers, visiting existing suppliers if necessary, and building and maintaining good relationships with them.
- Forecasting price trends and their impact on future activities, also plan for the seasonal purchase by discussion with the management and team.
- Ensure that all the purchase bills and information are updated in registers and system and is ready for reference.
- Responsible for on time purchase entry without any mismatches & ensure that is no difference in system & physical stock
- Responsible to report about the status of the purchase to the Manager -purchase & inventory & submit the reports to the management on weekly/monthly basis wherever necessary.
- Responsible for increasing the company’s supplier diversity by ensuring that the company is working with a diverse range of suppliers to achieve greater business goals.
- Responsible for maintaining the supply order cycle of the company to ensure smooth operations.
- Responsible for ensuring that they are correct in terms of quantities, pricing, and delivery schedules.
- Responsible for handling the team members and ensuring their productivity is at optimum status.
- The Senior Purchase Officer should ensure that suppliers are meeting the organization's requirements and delivering products on time and within budget.
- Responsible for the amount of cost savings which is been able to be achieved for the organization through effective negotiation, supplier management and other cost reduction measures.
- Responsible for procurement of Raw Material for regular production & new development
- Make sure purchases are made only through an authorized PO.
- Forecasting the material availability for production and achieving goals related to inventory control
- Track Purchasing activity and measurements and analyses on a periodic basis in terms of on time delivery ,cost & quality
- Developing and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of raw material
- Evaluating vendor’s delivery performance
- Provide status reports to management on overall purchase of material
- Maintaining records on purchase price information and supplier database
- Localization/Development of alternative sources for existing raw material.
- Supplier Evaluation on Price, Quality, Delivery, Infrastructure.
- Non-Moving Inventory reduction.
- Preparing MIS report.
- Coordinate with horizontal departments like Planning, Quality, Production and Finance
- Follow
- up with finance department for vendor payment

**Job Types**: Full-time, Permanent

Pay: ₹15,000.00 - ₹20,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Leave encashment

Schedule:

- Day shift
- Morning shift

Supplemental pay types:

- Overtime pay
- Yearly bonus

Ability to commute/relocate:

- Malappuram, Kerala: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Purchasing: 2 years (required)

**Language**:

- Malayalam, Hindi, Tamil & English (required)

Willi

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