Personal Secretary
2 weeks ago
**PERSONAL SECRETARY TO MANAGING DIRECTOR**
**Key Responsibilities**
- **Administrative Support**:
- Manage and maintain the MD's calendar, including scheduling appointments, meetings, and travel arrangements.
- Prepare and organize meeting agendas, minutes, presentations, and reports.
- Ensure proper filing and retrieval of important documents.
**Communication and Coordination**
- Serve as the primary point of contact for internal and external stakeholders on behalf of the MD.
- Coordinate with various departments to ensure timely follow-ups and execution of directives from the MD.
- Facilitate effective communication between the MD and team members or clients.
**Travel and Event Management**
- Arrange and coordinate domestic and international travel plans, itineraries, and accommodations.
**Confidentiality and Professionalism**
- Handle sensitive and confidential information with utmost discretion.
- Maintain a professional demeanor while representing the MD and the organization.
**Miscellaneous Duties**
- Assist the MD with personal tasks as required.
- Monitor deadlines and ensure timely completion of assigned projects or tasks.
**Qualifications and Skills**
- **Education**: Bachelor’s degreeor a related field.
- **Experience**: Proven experience as a Personal Secretary, Executive Assistant, or similar role (3-5 years preferred).
**Skills**:
- Excellent written and verbal communication skills in English. Knowledge of Gujarati & Hindi will be an added advantage
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- High level of discretion, integrity, and professionalism.
- Ability to work under pressure and meet tight deadlines.
**Key Attributes**
- Detail-oriented with a proactive approach to problem-solving.
- Strong interpersonal skills and the ability to work collaboratively.
- Time management and prioritization skills to handle multiple tasks efficiently.
Working Hours: MONDAY TO SATURDAY - 10:00 AM to 6:30 PM
Pay: ₹20,000.00 - ₹30,000.00 per month
**Benefits**:
- Leave encashment
- Provident Fund
Schedule:
- Day shift
Supplemental Pay:
- Yearly bonus
**Experience**:
- total work: 1 year (required)
**Language**:
- Hindi (preferred)
- English (required)
Work Location: In person
Application Deadline: 10/12/2024
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