School Administrator

6 months ago

Nagpur, India The Akanksha Foundation Full time

Job Description:
The Akanksha Foundation is a non-profit organization with a mission to provide children from low-income communities with a high-quality education, enabling them to maximize their potential and transform their lives. Akanksha works primarily in the field of education, addressing formal education by initiating school reform through its School Project. Currently, Akanksha reaches out to the 13000 children through its 26 schools in Mumbai, Pune & Nagpur.

Position Summary:
As an Akanksha School Administrator, you will be directly responsible for all the administrative/operational duties leading to smooth functioning of the school. You may be responsible for more than one school. You will ensure that the school infrastructure is appropriately maintained and all the necessary resources required in the classrooms are provided on a timely basis. You will also ensure that the school data related to finance, procurement, logistics, students etc is maintained with high standards of accuracy and the same is maintained in relevant formats shared by government officials. You will contribute towards creating an environment of high achievement for our students through proactive and prompt services. You will support the school team to build strong bonds with children to understand each child’s needs and work with parents as partners in their child’s education and future. You will be reporting to the School Leader/ Assistant School Leader.

What your role will entail?

Student Admission
- Logistics to be arranged for pre, during and post admissions like technology management, venue preparation, data management etc.
- Uploading data of new admissions to Netsuite.
- Need based help can be provided to Social Worker to ensure post-admission documentation is retained e.g. Recommendation letters, if any, to be attached to the admission form of respective students for future reference.

Student Attendance
- Input daily attendance (a) NetSuite (b) NMC/BMC/PMC/PCMC register (c) Saral-online (d) App entry.
- Ensure student drop-out records are accurately and promptly maintained on NetSuite Student Records School Administrator has to maintain
- Student Files with photocopies of all the documents
- Update NetSuite students’ master record with details of returning students (grade promotion, shuffling between divisions, change in address, name etc.) and create records for new students (a)Date of Birth (b)Full Name (c)Aadhaar Card Number, etc.
- U-DISE - school related information, student numbers, teacher count
- SARAL - update (a)Student Portfolio (b)School Portfolio
- Shaala Siddhi Form
- Update student details in General Register - student count as on 30 th Sep is considered final.
- Direct beneficiary transfer (DBT) wherever applicable - Bank account details, child's account or joint account, (photocopy of bank passbook) is collected from students at the time of admission. The ownership of collecting documents will remain with SW and data entry part with SA.

Receivables from Government
- To receive 27 items from the Government office.
- To maintain details of items received in an opening register, check and verify the same with challans and handover items to Social Worker for distribution ( no of units received should be as per exact number of students).
- Reconcile balance items with details in opening register Mid-Day Meal (MDM)
- To maintain MDM challans/records
- To input MDM daily stock on-line/upload on MDM App
- To tally billing reports and submit at government office Note : Procurement and distribution of biscuits on 15 th Aug., 26 th Jan from BMC/PMC/PCMC/NMC needs to be handled.

Sarva Shiksha Abhiyan (SSA) Funds
- Track SSA circulars
- Maintain records of funds received
- Maintain SSA audit reports
- Provide details through Shaala Vikas Arakhada Form (under SSA) (a)Student details (b)School Details Material/Assets received from Government
- To receive educational material/assets from BMC/PMC/PCMC/NMC, distribute the same and maintain records

Government Relations
- To build relationship with all the government officials/agencies Managing Assessments (Akanksha and External)
- Arrange printing of Akanksha assessment papers
- Upload scores on Saral
- Continuous Comprehensive Evaluation - (a)Obtain forms from government office (2)Distribute to teachers (3)Teachers to add student inputs (4)Forms to be submitted to government office by School Leader/Junior School Leader

Attendance Records
- To maintain muster for all staff, teachers, TFIs, Helpers & School Attendants, contractual staff & teachers, volunteers.
- To ensure all attendance records are accurately transferred on to the leave tracker to be shared with the HR Dept. by 22 nd of every month for payroll purposes with scanned copies of helper muster to be uploaded for salary disbursement through vendors.
- To input parent meeting attendance in NetSuite

Scholarship
- Scholarship - online forms from BMC/PMC/PCMC/NMC - to be filled for 5 th and 8 th gr

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