Executive Assistant

3 months ago

Mumbai, India Triedge Solution Full time

POSITION: EXECUTIVE ASSISTANT

LOCATION: MUMBAI

SALARY: Rs. 25,000-30,000 PER MONTH

JOB ROLE:Responsibilities:
Administrative Support:
Manage and maintain the executive's calendar, appointments, and travel arrangements.
Arrange meetings, conferences, and events, including logistics, agendas, and materials preparation.
Prepare and edit correspondence, reports, presentations, and other documents as required.
Conduct research, gather information, and prepare briefing materials for meetings or presentations.
Communication and Stakeholder Management:
Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and diplomacy in all interactions.
Coordinate and facilitate communication between the executive and various departments, staff members, clients, and external partners.
Manage confidential and sensitive information with discretion, maintaining a high level of confidentiality at all times.
Foster positive relationships and effectively represent the executive's office, ensuring excellent customer service and responsiveness.
Organization and Coordination:
Prioritize and manage multiple tasks, projects, and deadlines simultaneously, ensuring all commitments are met.
Track and follow up on action items, decisions, and deliverables from meetings.
Create and maintain filing systems, databases, and records, ensuring accurate documentation and easy retrieval of information.
Coordinate and oversee special projects or initiatives as assigned by the executive.
Monitor and manage expenses, budgets, and financial records related to the executive's office.
Office Management and Support:
Oversee the day-to-day operations of the executive's office, including office supplies, equipment maintenance, and vendor relationships.
Prepare and process expense reports, invoices, and other financial documents.
Coordinate and organize internal and external meetings, including logistics, room setup, technology setup, and catering arrangements.
Act as a gatekeeper, managing access to the executive's office and maintaining a professional and welcoming environment.

Qualifications and Skills:
Bachelor's degree in a relevant field is preferred, but not always required.
Internship experience as an Executive Assistant or in a similar administrative role, preferably supporting high-level executives.
Excellent organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
Strong attention to detail and accuracy, with a focus on delivering high-quality work.
Exceptional written and verbal communication skills, with the ability to compose professional correspondence and interact with stakeholders at all levels.
Proficiency in using productivity tools and software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms.
Discretion and professionalism in handling confidential information.
Strong problem-solving skills and the ability to anticipate needs and proactively address challenges.
Flexibility and adaptability to changing priorities and deadlines.
Strong interpersonal skills, with the ability to build and maintain relationships with diverse individuals and teams.
The role of an Executive Assistant is dynamic and requires a high level of professionalism, confidentiality, and organizational prowess. By efficiently managing administrative tasks and facilitating smooth communication, the Executive Assistant contributes to the effectiveness and productivity of the executive and supports the overall success of the organization.

**Job Types**: Full-time, Fresher

**Salary**: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Language**:

- English (preferred)

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