Secretary to Md

2 weeks ago

New Alipore Kolkata West Bengal, India Analytic Consultancy Bureau Private Limited Full time

Roles and Responsibilities:
Handling all matters of JMD’s office including Travel management both domestic and international calls/matters.

As a Secretary to the Joint Managing Director (JMD), your role involves providing comprehensive administrative and secretarial support to the JMD. Here are the typical roles and responsibilities:

- **Calendar Management**: Managing the JMD's schedule by scheduling and coordinating meetings, appointments, and travel arrangements. This includes organizing and prioritizing meetings based on importance and urgency.
- **Documentation and Filing**: Maintaining and organizing the JMD's files, records, and documents. This includes ensuring that important documents are properly filed and easily accessible.
- **Meeting Support**: Preparing agendas, taking minutes, and distributing meeting materials for meetings attended by the JMD. Following up on action items and ensuring that deadlines are met.
- **Confidentiality Management**: Handling sensitive information with discretion and maintaining confidentiality at all times. This may include handling confidential documents and discussions.
- **Liaison and Coordination**: Serving as a liaison between the JMD and internal departments, external stakeholders, clients, and partners. Coordinating with other members of the management team to ensure smooth communication and collaboration.
- **Project Assistance**: Providing administrative support for special projects or initiatives led by the JMD. This may involve research, data analysis, and coordination with other team members.
- **Office Management**: Overseeing the day-to-day operations of the JMD's office, including managing supplies, equipment, and facilities. Ensuring that the office is organized and running efficiently.
- **Travel Coordination**: Arranging domestic and international travel for the JMD, including booking flights, accommodations, transportation, and preparing travel itineraries.
- **Strategic Support**: Assisting the JMD in strategic planning and decision-making by providing administrative support and helping to gather relevant information and data.
- **Problem Solving**: Addressing any issues or concerns that arise in the course of daily operations, and proactively seeking solutions to challenges.
- **Ad Hoc Tasks**: Handling any other tasks or assignments delegated by the JMD, which may vary depending on the needs of the organization and the preferences of the executive.

These responsibilities require strong organizational skills

, attention to detail, discretion, and excellent communication abilities. Additionally, proficiency in office software and technology is essential for efficiently managing the JMD's schedule and correspondence.

Should be proficient in English, Hindi and Bengali.

Should be presentable and having interpersonal skills.

Age: Maximum 45years

**Job Types**: Full-time, Permanent

Pay: From ₹58,000.00 per month

Schedule:

- Day shift

Ability to commute/relocate:

- New Alipore, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Corporate office: 10 years (preferred)
- Management reporting: 10 years (preferred)

**Language**:

- English (preferred)

Willingness to travel:

- 50% (preferred)

Work Location: In person

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