Personal Secretary

6 months ago

Pallavaram Chennai Tamil Nadu, India phoenix medical devices Full time

**Mandatory**:
1. Minimum 8-10 years of experience in Secretarial/ Executive Asst role reporting directly to Leadership Team
2. Excellent written and verbal communication skills
3. Strong time-management skills and the ability to organize and coordinate multiple projects at once
4. Proficiency in office productivity tools, with aptitude to learn new software and systems
5. Problem solving ability and willing to do what it takes to get the job done; adaptable and enjoys a challenge
6. Ability to keep company confidences
7. Any Degree
8. Strong command of English, Tamil, Hindi and a foreign language

**Desirable**:
1. Worked in manufacturing sector
2. MBA

**Job Purpose**:
To be supportive to the MD & ED and helping them reduce their time on routine and operational tasks

**Job Profile**:
2. Ensuring the tasks assigned to different departments / individuals are followed till complete and reporting back to MD/ED.
3. Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to HODs’
4. Responsible for the Facebook, twitter etc. personal accounts of MD & ED to be tracked and updated based on suggestions from MD/ED/Marketing teams.
5. Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination for Leadership Team
6. Perform administrative and office support, such as typing, dictation, spreadsheet and ppt creation, and maintenance of filing system and contact database
7. To prepare Minutes of Meeting, Follow up Schedules of Leadership Team with various stakeholders - both internal and external
8. To collate periodical and ad hoc reports from various HODs / SPOCs and prepare a consolidated report for perusal by MD & ED.
9. To contact key doctors and other higher officials in different Governments/ Trusts and keep MD & ED updated on their requirement and reporting to them on behalf of MD/ED.
10. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Organize team communications and plan events, both internally

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹30,000.00 - ₹40,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Provident Fund

Schedule:

- Day shift
- Monday to Friday
- Morning shift
- Weekend availability

Supplemental pay types:

- Yearly bonus

Ability to commute/relocate:

- Pallavaram, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 4 years (preferred)

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