Export Documentation Executive

3 weeks ago

Mumbai Maharashtra, India Elchemy Full time

**About the Company**:
Elchemy is a tech-enabled chemicals distribution company solving supply chain challenges by taking a software-first approach. It was founded in the latter half of 2021 in the backdrop of global supply chain shocks induced due to the pandemic making the opportunity ripe for disruption. The team is comprised of alumni from IIT-B, IIT-D, IIM-A, & IIM-R, & have previously worked at companies like SRF, Laxmi Organics, Sojitz Japan, Prakash Chemicals International, Amazon Seattle, Samsung South Korea, and P&G. Within just 2 months of launch, the company secured $2M in pre-seed funding from marquee VCs and angel investors, including promoters of some of the publicly listed chemical

companies.

Elchemy is seeking a proactive and detail-oriented Operations & Documentation Executive to join our team. This position plays a crucial role in ensuring the smooth flow of export operations and maintaining impeccable documentation. If you're a hustler who thrives in a fast-paced environment and is ready to take on multifaceted responsibilities, this role is perfect for you.
- **Roles and Responsibilities**:
**Export Documentation**:

- Prepare, review, and organise export documents, including but not limited to invoices, packing lists, bills of lading, certificates of origin, and any other documentation required for international shipments
- Ensure the accuracy and compliance of all export-related documents with international regulations and standards.
- Prepare Pre-Shipment & Post-Shipment documents like Invoice, Packing List, Shipping details, Certificate of Origin & related documents, L/C documents, Airway Bill and/or Bill of Lading, Self-Declaration etc.
- Liaison with custom officials for relevant documentation & paperwork; with warehouse team for loading/unloading; with banks & insurance agencies
- Liaison with DGFT offices & ensure statutory compliance as per Company Act, Customs Act, Foreign Trade Policy & other government/port/trade regulations.
- Spearhead discussions with CHA, FF for BoE & SB filling & clearance approval, delivery orders, IGM details.
- Prepare SOP for documentation in the team and make sure it is followed in 100% of the orders
- Ensure all documents are prepared in a compliant manner and aim to achieve 100% accuracy
- Learn and use Elchemy’s internal tech platform for all documentation and operations related tasks to reduce documents preparation time
- Coordinate with internal team members to ensure documents correctness and timely delivery to external vendors/customers.
- Willing to take up more responsibilities if the role requires and evolve as per the company’s needs
- **Skills and Qualifications**:

- Bachelor's degree in any field (e.g., Business, International Trade, Logistics)
- 2-5 years of work experience
- Strong attention to detail and organisational skills
- Have a network of consultants or other export documentation industry colleagues to reach out to.
- Stay abreast of latest government policies, rules and regulations, Free trade Agreements (FTAs), Duty Drawback Schemes, insurance rules and others.
- Well versed with various schemes - Advance Authorisation, EPCG, MEIS, FPS, FMS, RoDTEP etc.
- Understand the regulatory landscape for transportation of DG, ISO tanks etc.
- Should love hard core execution - rolling up sleeves & getting hands dirty, comfortable to go on the field
- Proven ability to multitask, solve problems, and adapt to changing situations
- **Working Days**: 6 (Sundays off), Saturdays Work from Home
- **Location**: In-office (Andheri East)

Pay: ₹35,000.00 - ₹50,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift

Ability to commute/relocate:

- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- What is your last CTC in LPA

**Experience**:

- total work: 2 years (required)

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