Admin Executive

3 weeks ago

Mumbai, India Magic Bus India Foundation Full time

**Job Title **Assistant Manager **Department Administration**

**Job Category **Full time **Reporting Authority RD/Functional Head**

**Location ** **Reporting Team Office Assistant**

**Grade / Role **3

**Job Brief**:
The administrative manager is responsible for the majority of administrative duties in the company.

**Responsibilities**:

- Responsible for relationship with Landlord, Electricity, water, society, Internet provider, IT maintenance
- Finding new office location & office set up
- To monitor and maintain all IT equipment’s (PCs, Laptops, Printers etc.)
- Courier Desk Management
- Front Office Management
- To monitor all the Annual Maintenance Contracts.
- Attend to delegates who visit during trainings/workshops in office.
- Maintain inventory of general office supplies and equipment
- Maintain the overhead expenses eg. Telephone bills, electricity bills, newspaper bill, tea and refreshments, printouts, any other regular purchases etc.
- Ensure proper function of equipment, schedule and supervise needed repair.
- Co-ordinate with Office Assistants in preparing program supplies, opening and closing the office
- Vendor Management
- Ensure cleanliness of office.
- Administrative office work including timekeeping, filing, mailing, typing and drafting letters wherever necessary, housekeeping supervision, etc.
- Co-ordinate with the managers and schedule the Office Assistants for any outdoors task/Xerox accordingly.
- Organize the daily schedule plan as instructed by the DPM/State Heads/Chiefs
- Maintain Administration Master Formats.
- Validation of bills, Raising BPR / PO, submitting bills to finance, tracking submission, payment follow up and updates to vendor. Regular MIS / reconciliation to be shared to finance or Manager Admin
- Printing of Visiting cards, LH, CS, stock, co-ordination with vendor for urgent delivery, bills processing, handling escalation.
- Support to HR team for HR Initiatives likes Christmas / Diwali day celebration, budget, attending calls, understanding requirement, executing on grounds
- Handling petty cash and reconciliation
- Entered the procurement entry in AX Software
- Co-ordination of other district/state offices for procurement related work (i.e. Requisition to

Goods Receipt)
- Accommodation/Logistics arrangement whoever visited the office
- Cab Booking and Railway Ticket Booking
- Co-ordination with District Offices and HO for Mediclaim & accidental insurance
- Joining & Exit formalities for employees
- Managing the implementation of recruitment, staff induction along with the team managers
- Allocation of desk and stationary for new joinees
- Attendance management
- Supervising administrative staff and dividing responsibilities to ensure performance
- Co-ordinating all administrative and support requirements for all locations
- Ensuring legal compliance is adhered (i.e. Office Insurance, any other insurance)
- Co-coordinating with finance team for getting the TDS certificate for Vendor

**Desired Competencies**:

- Excellent written and verbal communication skills
- Excellent time management skills; ability to prioritize
- Willingness to learn and to grow with the company and motivated to take on additional projects and solve problems
- Self-directed and able to work without supervision
- Comfortable in both a leadership and team-player role, manage team members, lead assistant meetings, and supervises when needed
- Prior experience as an office assistant, office administrator, or handling administrative responsibilities in a related field
- Highly organized multi-tasker who works well in a fast-paced environment
- Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must

**Qualification**:

- Any Bachelors Degree (HR/Administration preferable)
- 5-7 years’ experience working in Administration/HR
- Experience of working with a not for profit organisation ( Desirable)

**Salary**: ₹30,000.00 - ₹35,000.00 per month

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Mumbai Suburban, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- total work: 4 years (preferred)
- Procurement: 4 years (preferred)
- Administration: 4 years (preferred)

**Speak with the employer**
+91 8779473308

  • Admin Executive

    3 weeks ago

    Mumbai, India Annet Technologies Full time

    2 to 3 years experience as Admin Executive ( Compulsory) which includes: - Front Desk experience - Daily Admin related Task and office up keeping - Experience in similar industry is preferable - Vendor Management/Asset management/Documentation - Good communication, analytical & problem solving skills - Basic knowledge of infrastructure...

  • Admin Executive

    4 weeks ago

    Mumbai, India That's My Job. Full time

    We are hiring admin executive. male and female also eligible for this job post. Should know about admin work. Should know about Ms Word and Ms execl. pleasing personality. **Job Types**: Full-time, Permanent **Salary**: ₹18,000.00 - ₹30,000.00 per month **Benefits**: - Provident Fund Schedule: - Day shift Supplemental pay types: - Performance...

  • Admin Executive

    3 weeks ago

    Mumbai, India Ava Placement Services Full time

    Admin Executive **Salary**:20k to 25k Loc: Mumbai Exp: 1+ year Providing assistance to the HR team in recruitment and onboarding. Providing support in ABS-wide (asset-backed securities) projects. Managing calendar as well as associated operations. Other tasks such as booking conference halls as well as audiovisual equipment, preparing documentation,...

  • Admin Executive

    3 weeks ago

    Mumbai, India Recruitrite Manpower Solutions Full time

    We are having opening for Admin Executive with one of the Pharmaceutical Company in Nariman Point location Designation : Admin Executive Experience : 06 Months - 2 Years Salary : Upto 2 LPA Openings - 2 Working Days : 6 Timing : Monday - Friday 9:00am to 6:00pm, Saturday 10.00am to 1.00pm Location : Nariman Point 1. Managing all day to day...

  • Admin Executive

    2 months ago

    Mumbai, India LDS infotech PVT LTD Full time

    Kindly Confirm the below details for the post of Admin Executive Profile. Company Name: LDS infotech Pvt Ltd Designation: Admin executive Department: Admin JOB Location: Mumbai Working days and Time : Mon - Sat 10-7 PM 2nd and 4th Sat off Working Status : Working from Office Job profile: - Order Entry in PO register & Order Processing. - Following up...

  • Admin Executive

    2 days ago

    Mumbai, India LDS infotech PVT LTD Full time

    Kindly Confirm the below details for the post of Admin Executive Profile. Company Name: LDS infotech Pvt Ltd Designation: Admin executive Department: Admin JOB Location: Mumbai Working days and Time : Mon - Sat 10-7 PM 2nd and 4th Sat off Working Status : Working from Office Job profile: - Order Entry in PO register & Order Processing. - Following up...

  • Admin Executive

    2 weeks ago

    Mumbai, Maharashtra, India Unitech Consultancy Full time

    Job Title Admin Executive- Job DescriptionWe are looking for Admin Executive at Navi Mumbai, Mumbai.DETAILS Post Admin ExecutiveExperience 01 to 04 yearsJob Description: Responsible for all Administration, House Keeping, Facility Management, Vendor Management, Travel Management, Event management, Infrastructure Management, Guest House Management, Medical...

  • Admin Executive

    1 week ago

    Mumbai, India Automobile Dealers Full time

    **Admin Executive Job Description**: - Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc - Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities. -...

  • Admin Executive

    3 weeks ago

    Mumbai, India Eduauraa Technologies Private Limited Full time

    A relevant bachelor’s degree in business, education, management, office administration, or communication - Proven experience in office management - Strong knowledge of MS Office and basic computer skills - Experience in preparing cash flow statements, budgeting and expense control - Proficient in health and safety regulations - Excellent verbal and written...

  • Admin Executive

    4 weeks ago

    Mumbai, India Ascent World Conformity Advisors Pvt Ltd Full time

    **Title - HR & Admin Executive** Job Profile and Responsibilities Acting as the point of contact between the client and internal colleagues. Maintain the current filling and database system, and CRM software. Keep the professionalism with the among staff and clients. Act as a point of contract for clients and to prioritize and manage the management...

  • Admin Executive

    7 days ago

    Mumbai, India Rudrateck Solution Full time

    We're urgently hiring **Admin Executive** for **Mumbai** Location. **Experience required : +7 years** **Salary : INR 3.5 lpa to 4.5 lpa** **Location : Andheri Mumbai** **Roles & Responsibilities**: - Travel Desk Management (Hotel and Travel Booking). - Travel Cost Control Arranging events Vendor Management Facilities management (Repair and maintenance,...

  • Admin Executive

    3 weeks ago

    Mumbai, India Triedge Solution Full time

    position**:Admin Executive** location: Mumbai duration: Full Time salary: ₹10000 job roles: Coordinate with sale team Handle admin work **Required Skills**: Effective Communication **Salary**: Up to ₹10,000.00 per month **Benefits**: - Paid sick time Schedule: - Day shift Supplemental pay types: - Performance bonus - Yearly bonus Ability to...

  • Admin Executive

    4 weeks ago

    Mumbai, India METRO TELWORKS Full time

    **Opening Details for the Post of Admin Executive.** **Job Description: - ** - Experience of 1 to 2 years with knowledge of Vendor development and management. - Experience of taking care of inventory recording. - Should have knowledge of basic admin work. - must have knowledge of MS Office. **Experience: - ** **Education: - ** **Salary: - ** -...

  • Admin Executive

    3 weeks ago

    Navi Mumbai, India ideaForge Full time

    Admin Navi Mumbai (On-Site) Executive **Job Description**: - Admin & Facility Management - Knowledge of HVAC, Plumbing, Electrical, and Civil Work - Ability to Manage HK Team, responsible for day-to-day HK operations and facility upkeep. - Knowledge of facility Repair & Maintenance - Vendor Management - AMC Management - Company''s Event Management -...

  • Admin Executive

    3 weeks ago

    Mumbai, India Crystal Logistics Full time

    Admin Executive Job Description: - Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc - Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities. - Handling...

  • Admin Executive

    4 weeks ago

    Mumbai, India Paradigm Consultancy Full time

    **Designation: Admin Executive [ONLY FEMALES]** Location: Saki Naka, Andheri East Experience : Min 1-3 Years exp in Admin. Proficiency in Ms office is mandatory Education: Any Graduate **Salary**: 25,000-30,000 Joining Status: Immediately FLUENCY IN ENGLISH IS MUST **Salary**: ₹25,000.00 - ₹30,000.00 per month **Benefits**: - Provident...

  • Admin Executive

    4 weeks ago

    Mumbai, India Aryan HR Solutions Full time

    Position: Admin Assistant Reporting To: Founder & CEO Location: Borivali west. Experience: 1 YEAR Qualification: Graduation is a must (any field) Job Summary: We are looking for an Admin Executive who has Basic Computer Knowledge Job Profile: - Taking enquiries - Managing student fees and collection - Other office work. - Saturday & Sunday working.....

  • Admin Executive

    1 week ago

    Ghatkopar, Mumbai, Maharashtra, India Altuspro staffing & Educom pvt. ltd Full time

    Hiring Position-**Admin Executive** Location: - **Ghatkopar East (Mumbai)** Handling Mail correspondence in GeneralCoordinating with various internal/ external departmentCoordinating with Field executives, Work allocation, Expense tracking etc.Travel / Hotel arrangementsHousekeeping / Security/ stationery management.Electricity / Water / Govt License...

  • Admin Executive

    6 days ago

    Ghatkopar, Mumbai, Maharashtra, India Altuspro staffing & Educom pvt. ltd Full time

    Immediate Opening for the Distribution firm Location: - **Ghatkopar** (Mumbai) Position-**Admin Executive** Handling Mail correspondence in General Coordinating with various internal/ external department Coordinating with Field executives, Work allocation, Expense tracking etc. Travel / Hotel arrangements Housekeeping / Security/ stationery management....

  • Admin Executive

    2 months ago

    Mumbai, India Soundlines Group Full time

    **Designation: Admin Executive - Job Location - Saudi(Riyadh)** - Reporting: Primary - Sr. Officer HR & Admin - Responsibilities - Coordinate office activities and operations to secure efficiency and compliance to company policies. - Manage agendas/travel arrangements/appointments of Key Managers and Senior Staff - Vendor Management - Fleet Management -...