Lease Administrator

**Job Summary/Mohr Intro.**

**Essential Functions**

Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
- Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
- Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
- Client/vendor/landlord relationship management
- Review CAM and other escalations & real estate tax invoices
- Review data entry, validation, and management of lease documents
- Review rent variance analysis and rent payment processing
- Review Subtenant account management, and billing/collections of third-party tenant rents
- Continuous monitoring, tracking, and reporting of critical dates to client.
- Streamlining current process and driving efficiencies
- Approach client and key stakeholder interactions with a Customer First Mindset
- Ensure date integrity
- Set-up and maintain reminders for portfolios.
- Create and conduct audit/year-end reconciliation functions along with tracking savings.
- Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
- Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
- Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
- Establish and maintain relationships with both internal/external clients.
- Assist in new client set-ups (when needed).
- Review abstracts prepared by other team members.
- Review client estoppels and provide comments on issues or errors (if applicable).
- Assist in additional department related projects as requested.
- Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
- Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
- Other duties as assigned.

**Education & Experience**
- Qualifications: Any Graduation
- Years of Experience: 2 - 4 Years
- Visual Lease, Pro Lease, Lease Harbor, Tango, Lease Accelerator and/or Co-Star experience preferred
- Proficient with Microsoft Office Suite (Word, Excel, Power Point)

**Certificates and/or Licenses**
- n/a

**Other Skills & Abilities**
- Excellent written and verbal communication skills.
- Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
- Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
- Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
- Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.

**Physical Requirements**
- Involves work of a general office nature, but is conducted remotely.
- Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
- Regularly required to talk, hear, and use hands and fingers to write and type
- Ability to speak clearly so others can understand you
- Ability to read and understand information and ideas presented orally and in writing so others will understand
- Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.