Administrative Executive

6 months ago

Vijayawada Andhra Pradesh, India Nalanda Educational Institutions Full time

Job Title: General Administrative ExecutiveLocation: Vijayawada, Andhra PradeshInstitution: Nalanda Educational Institutions (Nalanda Vidyaniketan, Bloomingdale International School, Nalanda Degree College)Reporting To: Administrative ManagerJob Summary:
Key Responsibilities:

- **Office Administration**:

- Assist in the daily operations of the administrative office.
- Manage office supplies, equipment, and inventory, ensuring timely procurement and replenishment.
- Maintain a clean, organized, and efficient office environment.
- **Documentation and Records Management**:

- Maintain accurate and up-to-date records of students, staff, and school operations.
- Handle filing, documentation, and data entry tasks.
- Ensure confidentiality and security of sensitive information.
- **Communication and Coordination**:

- Serve as the first point of contact for administrative inquiries from students, parents, and staff.
- Facilitate effective communication between departments, staff, and external stakeholders.
- **Support to Administrative Staff**:

- Provide administrative support to the Administrative Manager and other senior staff.
- Assist in the preparation of reports, presentations, and other documents.
- Coordinate meetings, appointments, and schedules.
- **Event and Activity Coordination**:

- Assist in organizing and coordinating school events, meetings, and activities.
- Ensure logístical arrangements for events, including facilities, equipment, and catering.
- Collaborate with staff and stakeholders to ensure successful execution of events.
- **Student and Staff Services**:

- Assist in the admissions and enrollment process for students.
- Provide support services to students, staff, and visitors as needed.
- Address inquiries and resolve issues in a timely and efficient manner.
- **Compliance and Policy Adherence**:

- Ensure compliance with institutional policies, regulations, and standards.
- Assist in implementing and enforcing administrative policies and procedures.
- **Housekeeping Management**:

- Oversee the cleanliness and maintenance of school facilities.
- Coordinate with housekeeping staff to ensure all areas are cleaned and maintained regularly.
- Monitor housekeeping supplies and ensure timely procurement of cleaning materials.
- **Transport Management**:

- Coordinate the transportation services for students and staff.
- Manage the school bus schedules and routes to ensure timely and safe transportation.
- Liaise with transport vendors and ensure compliance with safety regulations and standards.
- Handle transportation-related inquiries and resolve issues promptly.

Qualifications:

- **Education**: Bachelor’s degree in Business Administration, Management, or a related field.
- **Experience**: Minimum of 2 years of experience in an administrative role, preferably in an educational institution.
- **Skills**:

- Excellent organizational and multitasking abilities.
- Strong communication and interpersonal skills.
- Proficiency in office software (e.g., Microsoft Office Suite) and administrative systems.
- Attention to detail and problem-solving skills.
- Ability to work independently and as part of a team.

Preferred Qualifications:

- Previous experience in a similar role within an educational institution.
- Familiarity with CBSE/IB educational systems and regulations.

Working Conditions:

- Full-time position.
- Regular school hours with occasional evenings and weekends for meetings, events, and emergencies.

Application Process:
About Nalanda Educational Institutions:
Nalanda Educational Institutions, encompassing Nalanda Vidyaniketan, Bloomingdale International School, and Nalanda Degree College, are premier educational institutions located in Vijayawada, Andhra Pradesh. Our mission is to provide high-quality education and foster holistic development in our students. We are committed to nurturing a culture of academic excellence, innovation, and inclusivity.

Pay: ₹15,000.00 - ₹30,000.00 per month

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: In person

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