Export Documentation

3 weeks ago

Nashik District Maharashtra, India Aavesh Enterprises Full time

**Job Summary**:
**Key Responsibilities**:

- **Export Documentation Management**:

- Prepare and review all necessary export documentation, including commercial invoices, packing lists, certificates of origin, bills of lading, export permits, and customs declarations.
- Ensure all export documentation is accurate and compliant with both local and international regulations.
- Coordinate with the sales, finance, and legal teams to gather and verify documentation required for export shipments.
- Track and ensure timely submission of documents to customs authorities and partners.
- **Logistics Coordination**:

- Organize and coordinate the shipment of goods, liaising with freight forwarders, shipping agents, and carriers to arrange transport.
- Ensure all logistics are efficiently managed from origin to destination, including managing shipping routes, costs, and schedules.
- Oversee the packaging, labeling, and handling of products for export to ensure compliance with international standards and regulations.
- Monitor and track shipments, providing regular updates on delivery status to internal teams and clients.
- **Compliance & Customs Procedures**:

- Ensure all shipments comply with international trade laws, customs regulations, and import/export requirements in the destination country.
- Work with customs brokers to facilitate smooth and timely customs clearance.
- Stay up to date with changes in customs laws, tariffs, and export regulations to ensure compliance.
- Ensure proper classification of goods and accurate Harmonized System (HS) codes to minimize delays or penalties.
- **Customer & Vendor Coordination**:

- Serve as the primary point of contact for customers and vendors regarding export logistics and documentation.
- Address any customer inquiries related to shipment status, export documentation, or customs processes.
- Collaborate with external partners, including shipping companies, warehouses, and customs agents, to ensure efficient handling of goods.
- **Inventory and Shipment Tracking**:

- Manage inventory levels and coordinate with internal teams to ensure that export orders are fulfilled on time.
- Monitor shipments and resolve any logístical or documentation issues that may arise.
- Track shipments using tracking tools, ensuring the timely delivery of goods to international customers.
- **Cost Management & Budgeting**:

- Manage logistics expenses and strive to identify cost-saving opportunities in the export process.
- Work with vendors and freight forwarders to negotiate rates and ensure cost-efficient shipping practices.
- Provide reports on shipping costs, documentation accuracy, and delivery timelines to management.
- **Reporting & Record Keeping**:

- Maintain accurate records of all export documentation, shipping transactions, and communications with external partners.
- Generate and submit regular reports on export activities, shipment statuses, and logistics operations.
- Ensure all export-related documentation is stored securely for compliance and audit purposes.

**Qualifications**:

- **Education**: Bachelor’s degree in Logistics, Supply Chain Management, International Business, or a related field. Certifications in export documentation or customs clearance are a plus.
- **Experience**:

- Minimum of 2-4 years of experience in export documentation, logistics coordination, or supply chain management.
- Experience in preparing export documents (commercial invoices, bills of lading, certificates of origin, etc.) and knowledge of customs procedures.
- Familiarity with international shipping, export regulations, and freight forwarding processes.
- **Skills**:

- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with logistics and shipment tracking software or ERP systems.
- Strong understanding of export documentation, international trade compliance, and customs requirements.
- Excellent organizational, problem-solving, and multitasking skills.
- Strong communication skills, both written and verbal.
- Detail-oriented and capable of managing complex documentation and logistics processes.

Pay: ₹20,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Yearly bonus

Work Location: In person

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