Executive Assistant To Director

2 weeks ago

Mumbai Navi Mumbai, India Caliber Hunt Full time
Experience: 8 - 15 Years
Age: 25 - 32 years Office Timing: 10 am to 8 pm (Female) 11am to 9 pm /12 pm to 10pm (Male)
Daylight savings time (2nd and 4th Sat off)
No Indian Holidays • Belgium Holiday
Job Location: Mahape (Navi Mumbai)
Functional Area: Reporting to the Director you will be required to:
a. Support the day-to-day work of the Director
b. senior management in team meetings
c. Developing and maintaining rapport with key decision makers and External contacts: Clients, Partners
and Associates etc.
d. Monitor daily activities of other Executive Assistants.

Objectives of this Role 1. Calendar management
2. Drafting emails / letters for Chairmans Office
3. External and Internal communication from the Chairmans office
4. Research documents/ materials relevant for the Chairman
5. Conceptualization and designing for internal newsletters.
6. Book Medical appointments
7. Reimbursements / Exp management
8. Coordination of Conferences and Events
9. Pre-meeting communication emails
10. Travel Management (Coordinating with In-house Travel team)
11. Arranging gifts / chocolates for clients
12. Coordination with Vendors
13. Coordination with offices in Dubai, Jodhpur, UK, USA, Belgium
14. Flexible with extended working hours as per different time zones

Your Responsibilities: What we are looking for:
• Any Graduate with 8-15 years of Executive Assistant Experience in a similar role at a comparable level in a company. PG will be added advantage.
• Excellent written and verbal communication skills along with hands on experience of MS Office (Word, Excel, and Power point).
• Good Listener and Excellent Clarity in Communication
• Planning, organizing and management skills.
• Open to Travel at short notice within and outside India
• Self-Motivated and open to accept challenges, Positive & Problem-Solving Attitude towards all situations is essential.
• Having Passport to travel overseas is desirable.
• Knowledge of some foreign language would be an added advantage.

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