Senior Executive Administration

3 weeks ago

Vadodara, India Ascendion Engineering Full time
  • As a Senior Executive Administration, your role involves providing high-level administrative support to senior executives and overseeing various administrative functions within the organization

Here's an overview of your responsibilities:

  • Executive Support: You provide comprehensive support to senior executives, including managing their calendars, scheduling meetings and appointments, and coordinating travel arrangements
  • You handle confidential and sensitive information with discretion, draft and review correspondence, and assist with the preparation of presentations and reports
  • Office Management: You oversee the efficient operation of the executive office, ensuring that administrative processes and systems are in place and running smoothly
  • This includes managing correspondence, maintaining filing systems, organizing office supplies, and coordinating with IT and facilities management for any office-related needs
  • Communication and Liaison: You act as a liaison between the senior executives and internal/external stakeholders, including staff members, clients, vendors, and board members
  • You handle incoming and outgoing communications, answer inquiries, and facilitate effective communication channels within the organization
  • Meeting and Event Management: You organize and coordinate meetings, conferences, and events for the senior executives
  • This includes arranging venues, managing logistics, preparing meeting materials, and ensuring smooth execution
  • You may also be responsible for taking meeting minutes and following up on action items
  • Project Coordination: You support senior executives in various projects and initiatives by coordinating project activities, tracking progress, and ensuring timely completion
  • You may be involved in conducting research, analyzing data, and preparing project-related documentation
  • Administrative Team Management: If you oversee an administrative team, you provide leadership and guidance to the team members, assigning tasks, and ensuring their professional development
  • You may also be responsible for performance evaluations, training programs, and managing workloads within the team

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