Human Resources Administrative Assistant
2 weeks ago
Office Location : Emarat Shipping Management India Private Limited- E.Wing Office, Unit No 7, 5th Floor Times Square Premises, CTS NO 758/759, OPP Mittal Industrial State, Marol Andhere (E), Mumbai - 40009.
Preferred- Female Candidates Only , Near By Andhere Location.
F or more information contact - Rose Maria Babu - 050-5721201, Email - rmaria@emaratmaritime.com
Position Overview
We're seeking an experienced HR & Admin Manager to lead and oversee the establishment of our new Mumbai office. This role is pivotal in shaping the office culture, managing day-to-day HR and administrative functions. The ideal candidate should possess excellent organizational skills, a proactive attitude, and the ability to work independently in a startup-like environment.
Key Responsibilities:
Office Setup and Administration:
Coordinate the setup of the new office, including infrastructure, furniture, utilities, and vendor management.
Oversee procurement of office supplies, equipment, and services while adhering to budgets.
Ensure smooth functioning of daily office operations, including maintenance.
Establish and implement office policies, procedures, and systems.
Liaise with property management, government authorities, and vendors as needed.
2. Human Resources Management:
Assist in recruitment efforts for the new office, including posting job openings, screening candidates, and scheduling interviews.
Manage onboarding and induction programs for new employees.
Maintain employee records and ensure compliance with labor laws and company policies.
Oversee payroll inputs, attendance, and leave management systems.
Develop and promote employee engagement initiatives to create a positive workplace culture
3. Compliance and Reporting:
Ensure compliance with local labor laws, health and safety standards, and statutory requirements.
Prepare and submit HR and administrative reports as required by management.
Handle employee grievances and provide support in resolving workplace issues
4. Coordination and Communication:
Act as a point of contact for employees, management, and external stakeholders in Mumbai.
Facilitate smooth communication between the Mumbai office and Dubai office
Support training and development activities for the team.
5. General Support:
Manage travel and accommodation arrangements for employees.
Plan and execute office events, meetings, and workshops.
Handle ad-hoc administrative and HR tasks as required
Strong organizational and multitasking skills.
Excellent interpersonal and communication abilities.
Proactive problem-solving attitude with attention to detail.
Ability to work independently in a dynamic environment.
Knowledge of HR practices, labor laws, and statutory compliance in India
Proficiency in MS Office (Word, Excel, PowerPoint) and HR software.
Qualifications and Experience:
Education:
Masters or Bachelor's degree in Human Resources, Business Administration, or a related field.
Experience:
3-5 years in administrative and HR roles, preferably in office setups or startups.
Familiarity with Mumbai's local compliance and business setup environment is a plus.
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