Executive Assistant

3 weeks ago

Kannur, Kerala, India Straive Full time
Role Overview:We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive support to our executive team.
The ideal candidate will have extensive experience managing complex schedules across multiple time zones, with a strong focus on US/North American operations.
This role requires exceptional organisational skills, cultural fluency, and the ability to anticipate and address the needs of senior leadership.Key Responsibilities:Calendar & Scheduling Management:- Coordinate and manage complex calendars for executives, ensuring alignment with US Eastern and Central Time Zones.Communication Liaison:- Serve as the primary point of contact between executives and internal/external stakeholders across various time zones.- Draft and manage correspondence, ensuring timely and culturally appropriate communication, especially with US-based clients.Travel Coordination:- Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation, with consideration for time zone differences.- Prepare and process travel-related expenses and documentation.Meeting Preparation & Support:- Organize and prepare materials for meetings, including agendas, presentations, and reports.- Take minutes during meetings and ensure follow-up on action items.Administrative Support:- Assist in the preparation of presentations and reports using tools like Microsoft Office Suite.- Manage confidential information with discretion and professionalism.Preferred Qualifications:- Proven experience as an Executive Assistant or in a similar role, with a focus on supporting US-based executives.- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, Power Point).- Familiarity with scheduling tools and time zone management applications.- Excellent written and verbal communication skills.- Ability to work independently and manage multiple priorities in a fast-paced environment.- Availability to work during US business hours, with flexibility for occasional early or late meetings.

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